Board Clerk and Director of District Operations

Board Clerk and Director of District Operations

Osage Unified School District 420 Osage City District Office - Osage City, Kansas Open in Google Maps

This job is also posted in USD 420 - Osage City Schools

Starting Date: Immediately

The Director of District Operations & Board Clerk serves as a central administrative pillar for USD 420. This redesigned role focuses on board governance, human resources, food service management, and district-wide communications. By transitioning technical payroll execution to an external partner, this position is able to prioritize district compliance, student data integrity, and public relations.

• Prepare and distribute Board of Education agendas, supporting documents, and meeting minutes.
• Serve as the official custodian of district records and the Kansas Open Records Act (KORA) officer.
• Coordinate district elections with the County Election Officer.
• Manage the publication of all legal notices and district policies in coordination with KASB.

• Recruitment: Manage job postings on K-REAP, district website, and social media; coordinate interview schedules.
• Onboarding: Facilitate new hire orientation, including contract preparation and benefits enrollment (Health/KPERS).
• Compliance: Track teacher certification/licensure status and ensure all employees have current background checks on file.
• Liaison: Act as the primary point of contact for the external payroll provider (Greenbush), ensuring all contract and salary data is accurate.

• Oversee the National School Lunch Program (NSLP) and School Breakfast Program.
• Manage Direct Certification, free/reduced meal applications, and monthly state reimbursement claims.
• Ensure district compliance with health inspections and nutritional standards.
• Coordinate with cafeteria staff for inventory management and procurement.

• Website Management: Maintain and update the district website to ensure information is current, accessible, and compliant with state requirements.
• Social Media: Curate and post regular content to district social media channels to highlight student achievements and school events.
• Community Relations: Draft and distribute district-wide newsletters and emergency alerts (e.g., weather closures).

• Serve as the primary KIDS (Kansas Individual Data System) administrator for state reporting.
• Coordinate the Open Enrollment process, including application tracking and capacity reporting to the board.
• Manage the Civil Rights Data Collection (CRDC) and other periodic federal/state reporting mandates.

• Education: High school diploma required;
  Associate’s or Bachelor’s degree in accounting, finance, or business administration preferred.

• Experience: Previous experience in school district administration, payroll, or food service management is highly desirable.

• Technical
  
  Skills:
  
  Proficiency in Microsoft Office and accounting software (Softward Unliminted/Power School experience a plus).

• Attributes: Exceptional confidentiality, attention to detail, and the ability to manage multiple simultaneous responsibilities.

• Single paid health insurance policy (dental included).

• 403(b) match plan.

• Paid vacation and sick leave.

• A supportive and collaborative work environment focused on student success.

Position Type: Full-Time
Salary: $20 to $25 Per Hour
Job Categories:

Support Staff >
Accounting/Bookkeeping

Support Staff >
Administrative Assistant

Support Staff >
Food Service

Support Staff >
Human Resources

Support Staff >
Receptionist

Support Staff >
Secretary

• Citizenship, residency or work visa required

• Ted Hessong , Superintendent
• Osage City District Office
• Phone:
• Email: thessong