Receptionist, Administrative​/Clerical

Position Title: Receptionist

Position Type: Non-Licensed Support Staff

Date Posted: May 28, 2026

Location: Educational Support Center

Date Available: July 1, 2026

Closing Date: June 30, 2026

• License: N/A (
  
  Required:
  
  N/A)
• Education:
  
  High School Diploma or GED Equivalent (Required)
• Experience:
  • Required – One (1) year experience working as a receptionist or office assistant greeting guests and answering calls and two (2) years' experience in a customer service environment. Proficient in Spanish (oral and written).
  • Preferred – One (1) year experience working as a receptionist or office assistant greeting guests and answering calls and two (2) years' experience in a customer service environment, preferably in a public‑school setting or office. Proficient in Spanish (oral and written).

• Answers the Educational Support Center telephone switchboard and responds appropriately to requests for information.
• Meets and communicates effectively with staff and the public in a professional, courteous, and friendly manner, thus promoting a positive image.
• Maintains a professional and comfortable reception area which includes a reading table stocked with current school district publications, periodicals of general interest and professional reception area décor.
• Serves as a backup to the internal processor responsible for incoming mail, including sorting and routing of interoffice and U.S. mail.
• Assists with distribution of Fed‑Ex and UPS mail and packages.
• Assists in the registration of new students as needed.
• Enters and processes all purchase orders for the Educational Services department.
• Enters purchase order information into an Excel spreadsheet to keep track of delivered and/or missing orders.
• Contacts vendors if there are problems with orders.
• Files all purchase orders with the accounts payable department once orders have been delivered.
• Assists in the coordination and registration of district preschool screening.
• Takes phone calls to register child.
• Sends home screening information packets.
• Prepares folders for screening.
• Registers families for Woodland Educational Learning Experience and Preschool Screenings.
• Enters student information in the Pre‑kindergarten shared drive.
• Emails parents links, the Home Language Survey Form, and steps for upcoming screening.
• Collects Home Language Survey Forms.
• Keeps track of such forms for the screening team.
• Registers visitors and guests using the Visitor Management System.
• Informs internal employees their guests have arrived after registering the visitor as a Guest.
• De‑escalates any situation that arises with a guest by providing assistance or including other leadership individuals.
• Assists the Educational Support Center Administrative Supervisor with policies and administrative procedures.

• Assist in other areas as needed.
• Complete other duties assigned.

Technical:
Uses the district email system, Google platforms, Microsoft Office, and the district's attendance system; must have strong typing and computer skills.

Interpersonal:
Ability to develop and maintain positive relationships with staff, parents, students, businesses and community. Must have strong organization, communication and interpersonal skills; a strong sense of teamwork; ability to cope with deadline pressures; make difficult decisions that impact the organization in a positive sense; work harmoniously with the community, students, parents, staff and administration; and have strong customer service skills.

Must also be a creative problem solver and be empathic, humanistic and open‑minded.

• Supports the establishment of mutual respect and equal human dignity across the entire school community.
• Welcomes and promotes inclusion, equity, and diversity.
• Demonstrates an unwavering commitment to the success of all students.
• Understands that one's identity may be different from students, parents, and staff, appreciating those differences for the success of all students.
• Works collaboratively and respectfully with students, parents, staff and community members across diverse identities and backgrounds.
• Anticipates,…