Sales Administrative Coordinator

Job Overview

Idea Tek is looking for a Sales Administrative Coordinator to support our VP of Sales and the broader sales team by managing processes, calendars, reporting, and documentation. This is a dynamic, detail-oriented role where consistency, follow-through, and a love for organization will set you apart.

Support the sales team by coordinating key administrative functions and working closely with sales data and reporting. Reviewing the VP’s calendar, preparing partner meetings, polishing presentations, processing new customer orders, updating CRM records, ensuring accuracy of quotes, contracts, and customer documentation, coordinating with finance on billing, compiling sales performance reports, assisting with forecasting activities, and providing insights that support sales leadership decision-making.

• Support the VP of Sales through calendar management, meeting coordination, and administrative task ownership
• Translate complex data into clear visuals and insights for leadership presentations, proposals, and recurring sales summaries.
• Maintain sales order accuracy, documentation, and processing through online and phone systems
• Manage quotes, contracts, proposals, invoices, and other essential documentation
• Liaise with customer service, finance, and operations teams to ensure seamless order fulfillment
• Maintain and update CRM and customer databases for accuracy and integrity
• Compile, validate, and analyze large sets of sales and performance data to produce accurate, actionable reports that inform sales strategy and forecasting.
• Respond to client inquiries and track down missing order details
• Provide project coordination support for sales leadership initiatives, including meeting facilitation, note‑taking, action item tracking, and on‑going follow‑up on key priorities
• Track inventory levels to keep sales informed of availability
• Look for opportunities to improve processes, streamline workflows, and reduce inefficiencies

• Eye for design and visual presentation—can create polished slides and marketing‑style decks
• Comfort generating & presenting sales metrics using CRM systems, spreadsheets, and collaborative project management tools
• Familiarity with sales workflows or support in a telecom, SaaS, or tech‑enabled business

• Highly organized and proactive—anticipates needs before they're spoken
• Detail‑driven with a strong sense of ownership and accountability
• Clear communicator who keeps things on track and teams informed
• Calm under pressure and thrives in fast‑paced environments
• Trustworthy, professional, and committed to supporting the success of others
• Tech‑savvy and resourceful—knows how to figure things out

• Competitive pay
• Medical, dental, vision, life, and 401k with match
• Free coaching/counseling for employees & families
• Tuition reimbursement for personal and professional growth
• Culture that values results, effort, and integrity

• Previous experience in administrative, executive assistant, or organizational support
• Experience supporting leaders or teams in a high‑volume, fast‑paced environment
• Strong attention to detail and ability to juggle multiple priorities
• Strong system skills with comfort navigating CRM platforms and shared tools
• Excellent written and verbal communication skills