Substitute Receptionist/Office Assistant Job Maize Kansas USA,Administrative/Clerical

Position: Substitute Receptionist / Office Assistant
Location: Maize

Substitute Receptionist / Office Assistant

Position Type:
Substitute/ Substitute Office Assistant
Date Posted: 7/15/2025
Location:

Educational Support Center
Date Available:

Flexible
Closing Date:
Open
District:
Woodland School District 50

Applicants Instructions

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in the posting. Only completed/submitted online applications with supporting documents will be screened.

Title

Substitute Receptionist / Office Assistant

Position Type

Substitute

Date Posted

July 15, 2025

Location

Woodland Educational Support Center

Date Available

On-call as needed

Description

To be the Educational Support Center Receptionist and assist the Support Services Department

Qualifications

Education:
- Required – High School Diploma or Equivalent
- Preferred – Bachelor's Degree
Experience:
- Required – Minimum of three (3) years’ experience in the role of receptionist;
  Fluency in Spanish;
  Proficiency in Microsoft Office and Google Applications
- Preferred – Five (5) years’ experience in the role of receptionist within a public school setting;
  Fluency in Spanish;
  Proficiency in Microsoft Office and Google Applications

Essential Performance Responsibilities

Greet all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person.

Answer office telephone and responds appropriately to requests for information.

Meet and communicate effectively with staff and public in a professional, courteous, and friendly manner, thus promoting a positive image.

Maintain an attractive and comfortable reception area which includes a reading table stocked with current school district publications and periodicals of general interest.

Process mail to include opening, sorting and routing of interoffice and U.S. mail.

Fill in as needed in the Educational Support Center.

Assist with distribution of Fed-Ex and UPS mail and packages.

Assist in the registration of new students as needed.

Enter and process all purchase orders for Support Services department.

Receive and disseminate all orders for Support Services department.

Copy and distribute staffing notices to parents.

Type all evaluations from dictation and handwritten reports.

Document completion of reports in data system and distribute completed reports as requested.

Coordinate the registration for the district preschool screening

takes phone calls to register child
sends home screening information packet
prepares folders for screening
prepares schedule for screening and communicates same with Special Education Supervisor
assists with registration the day of the screening
sends out results of screening
monitors those needing rescreening

Coordinate collection of administrative outreach information three times per year.

Maintain a “buffet drawer” by department of paperwork that can be picked up, i.e. applications, vacation forms, registration packets, etc.

Performs such other tasks and assumes such other responsibilities as assigned by the Assistant Superintendent of Support Services and Director of Special Education.

Knowledge,

Skills and Abilities

Technical: Demonstrated skills in writing, editing and public speaking. Competent in digital environments; databases, spreadsheets, publishing software, Microsoft Office, etc.

Interpersonal: Ability to develop and maintain positive relationships with parents, students, staff, community and colleagues;
Strong organization, communication and interpersonal skills;
Empathetic, humanistic and open-minded;
Strong sense of teamwork;
Must exhibit sound judgment in dealing with people.

District Core Competencies

Support the establishment of mutual respect and equal human dignity across the entire school community.

Welcomes inclusion, equity and diversity.

Have an unwavering commitment to the success of all students.

Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students.

Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them.

Willingly anticipate, identify and adopt change.

Engage…

Substitute Receptionist​/Office Assistant

Substitute Receptionist/Office Assistant