Administrative Support Specialist

General Description

The purpose of this position is to answer written and telephone inquiries from staff and the public. Responsibilities may vary according to department assigned. This role works under close supervision according to set procedures.

• Greet incoming visitors.
• Assist the public by telephone.
• Respond to customers by providing routine information, answering questions, and referring customers to appropriate resources.
• Maintain confidentiality.
• Provide general office administrative support as directed.
• Process cashier transactions and balance individual cash drawer and receipts.
• Organize, maintain, and enter files and documents into the computer.
• Provide excellent customer service.
• Examine deeds, plats, mortgages, and other legal documents obtained at the counter and through the mail to determine compliance with federal and state codes.
• Record deeds, plats, mortgages, and other legal documents for public records.
• Perform other duties and related work as instructed and assigned.

High School graduation or GED equivalent. One year of clerical or office equipment experience, including use of a copier, fax, scanner, and calculator. One or more years of experience with Microsoft Office Suite.

None.

Technically savvy with experience with various systems. Ability to handle multiple tasks and prioritize to meet short deadlines. Excellent verbal and written communication skills. Excellent listening and interpersonal skills. Adaptability and flexibility to change dependent upon the environment. Comfortable working in a dynamic, fast‑paced environment and able to exhibit professional maturity.

Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, and the public.

Perform sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Involves routine and frequent exposure to bright/dim light and dusts and pollen.

Orangeburg County is an Equal Opportunity Employer. ADA requires Orangeburg County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.