Senior Administrative Assistant

Location: Ellsworth

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
July 16, 2026

Required documents uploaded by:
July 17, 2026

Agency Information:
Ellsworth Correctional Facility, 1607 State Street, Ellsworth KS 67439

About the Position

* Who can apply:
Those who meet minimum qualifications

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* Regular/Temporary:
Regular

* Work Schedule:

Mondays through Fridays, 7:30AM - 4PM

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

Compensation: $34,798.40/annually; $16.73/hour

* Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 22, step
6. Please contact Recruitment Coordinator for further details.

Employment Benefits

* Comprehensive medical, mental, dental, vision, and additional coverage

* Sick & Vacation leave

* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

* Paid State Holidays (designated by the Governor annually)

* Fitness Centers in select locations

* Employee discounts with the STAR Program

* Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

This position provides support to the Classification Administrator and assists in facilitating inmate releases and transfers to and from the Ellsworth Correctional Facility (ECF). This position is also responsible for the daily Offender Activities Report (OAR), which includes all resident movement, job assignments, and daily resident population count; administers the resident payroll; generates reports; compiles and tracks statistical information.

Job Responsibilities may include, but are not limited to the following:
Enters Offender Activities Report information into the computer daily (i.e. bunk moves and segregation moves). Also includes entering job assignments. Completes count information and verifies with the Records Department to confirm number of residents in and out of the facility. Remains on ECF grounds until 3:10 p.m. count clears. Finalized Offender Activities Report is distributed to specific ECF staff by E-mail.

Enters miscellaneous data in the ATHENA system as necessary.

Tracks and records resident payroll in the computer, including information from timesheets for residents assigned to the Kansas Correctional Industries (KCI) Food Service Program. Enters pay raises after determining residents have been steadily employed for 120 days and after receiving approval from Unit Team. Answers questions from residents and staff concerning resident pay. Computes resident payroll in a timely manner and provides the Accounting Department with the necessary reports.

Assists the Classification Administrator in his/her role as Transfer Coordinator for ECF to include the arrangement of resident transfers between facilities and scheduling moves with the Kansas Department of Corrections (KDOC) Transportation Coordinator. Prepares and distributes the daily move list of residents scheduled for admission to or transfer and/or release from ECF, and updates as changes occur. Assists in ensuring all transfer information is accurate and in accordance with the Department's policies and procedures.

Responsible for monitoring resident count to ensure the maximum population is not exceeded and to submit available beds to the KDOC Transportation Coordinator.

A full Position Description and required Essential/Event Driven Physical Functions for this classification can be obtained by contacting the recruiter listed below.

Qualifications

Education:

High school diploma or GED

Licensing & Certification:
Valid driver's license

Minimum Qualifications:

One year of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

Knowledge of English, spelling, grammar, and arithmetic. Knowledge of recordkeeping and reporting methods. Ability to apply and explain rules, regulations,…