Office Coordinator

Position Summary

Position Title:

Office Coordinator (
Department: HR/Admin,
Reports to: Admin Manager,
FLSA Status: Non-Exempt)

Office Coordinator is a highly organized, proactive, and responsive admin role committed to supporting the daily operations of the business and enhancing visitor and workforce experience.

This role serves as the first point of contact for internal and external stakeholders, supporting staff and driving initiatives that enhance employee satisfaction.

• Inspire creative thinking and heighten employee engagement.
• Champion event planning using a collaborative environment for company meetings, picnics, celebrations, holidays, etc.
• Own the bi-monthly company newsletter.
• Serve as the point of contact and coordinator for all internal and external community events.
• Collaborate with HR on implementation and execution of all employee recognition programs.
• Drive regular and seasonal activities to engage the workforce.

• Warmly greet, welcome, and assist all factory visitors, clients, and vendors.
• Answer and direct all incoming phone calls and emails.
• Maintain office and cleaning supplies inventory, managing all ordering.
• Manage employee amenities (supplies and contracts).
• Schedule and facilitate quarterly All Employee Meetings.
• Compile and circulate weekly office schedules.
• Oversee all mail and postage responsibilities, including daily distribution, departmental packaging support, and preparation of daily deposits.
• Assist various departments with clerical and admin support (mailing, binding, disbursement, events, seasonal projects, holiday support, etc.).

• Associate’s or Bachelor’s degree preferred; high school diploma or equivalent required.
• Minimum two years of experience in office administration or coordination.
• Friendly, professional demeanor and pleasant customer‑service skills.
• Strong verbal and written communication skills.
• Proficient use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Basic graphic design interest.
• Proficient organizational and multitasking abilities.
• Embodies organizational core values (authentic, driven, humble, trustworthy).

• Occasional lifting of supplies or set‑up (up to 25 lbs.).
• Works in a computer‑based environment requiring extended periods of sitting and consistent hand/finger dexterity for typing and data entry.

• Primarily in-office role with standard business hours.
• May require evening or weekend work depending on employee events.
• Required PPE includes company-provided safety glasses and employee-provided steel‑toed footwear; additional PPE as needed.

• Pre-employment background check.
• Pre-employment drug screening.

Harper Industries, Inc. (HII) is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.

The above statements describe the working conditions and physical requirements necessary to perform the essential functions of this position. Employees must be able to perform these essential functions, with or without reasonable accommodation.