Administrative Officer

Location: Hiattville

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
Open until filled

Required documents uploaded by:

Agency Information:

Laid out on a 78-acre campus, Larned State Hospital (LSH) is the largest psychiatric facility in the state serving the western two-thirds of Kansas with nearly 1,000 employees and the capacity to treat more than 450 patients daily, 24-hours a day, seven days a week. LSH is accredited by The Joint Commission (TJC) and certified by the Centers for Medicare and Medicaid Services (CMS).

https://(Use the "Apply for this Job" box below).-hospital

About the Position

Classified/Unclassified Service:
Unclassified

Full-Time/Part-Time:
Full-Time

Regular/Temporary:
Regular

Work Schedule:

M-F 8-5

Eligible to Receive Benefits:
Yes

Veterans' Preference Eligible:
Yes

Search : $18.89/hour

TEMPORARY additional pay of $2.50/hr for every hour worked.

$1,000 Sign-On Bonus after 90 days of employment for any new hire.

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

This position is responsible for the operation of the Patient/Resident Trust Fund and performs as custodian of the Fund. This is a highly specialist position which will be responsible for tracking and managing the patient/resident trust fund.

Job Responsibilities may include but are not limited to the following:

Deposit and Payroll Accounting Duties

* Receives deposits to individual patient/resident's accounts.

* Writes receipts, prepares daily log of deposits, sends receipt to patient /resident. Keeps an accurate record of each patient/resident's deposits and available funds in their trust fund account.

* Processes electronic deposits for Social Security, VA, VTP payroll and any other deposits that may be received for a patient/resident.

* Distributes special deposit slips for VTP (Vocational Training Program) patients/residents giving amount of deposit, room and board amount, and room and board carry over amount (if applicable).

* Encumbers money for glasses, dentures and medical equipment by deducting amount from designated patient/resident accounts. Keeps an accurate record of the total amount due for the item and the amount encumbered along with date of encumbered amount. Coordinates with clinic staff in regards to any issues or questions regarding the requested items. Completes a receipt for each encumbrance and sends to the patient/resident.

* Encumbers money for mandatory savings for DOC patients and keeps an accurate record.

* Reconciles deposit logs with cash received daily.

* Balances out deposits and withdrawals for a daily balance for the account.

* Updates patients/residents accounts as needed for admits and discharges.

* Work is reviewed by Public Service Administrator II

Expenditure Accounting Duties

* Checks out cash to patients/residents and to staff for patient/resident's use.

* Processes all patient/resident off-campus purchases by deducting amount from individual patient/resident's account and issues a Patient Trust Fund Check.

* Assures that each withdrawal is proper and supported by the signature of each patient/resident and authorizes payment.

* Follows guidelines and policies and procedures as to the handling of patient/resident funds.

* Follows the direction of patient/resident's treatment team in the processing of payment for patient/resident's personal liabilities such as rent, taxes, utilities, child support, insurance premiums and other expenditures in the best interest of the patient.

* Encumbers money for court fees as ordered by the court and sends to the Clerk of the District Court of record.

* Sends out checks for VTP electronic deposits to area banks for those patient/residents who…