Campus Visit Coordinator

Position: CAMPUS VISIT COORDINATOR
Location: Lindsborg

Bethany College

Lindsborg, Kansas

Bethany College

CAMPUS VISIT COORDINATOR

FLSA Status:

Hourly - Part-time 25-29 hours/week, non-exempt

Why Bethany:

Bethany College invites applications for dynamic, student-centered professionals to join our vibrant community.

Rooted in our Lutheran heritage and the transformative power of the liberal arts, Bethany prepares students to lead lives of purpose, leadership, creativity, and service in a complex and changing world. Located in Lindsborg, Kansas-affectionately known as "Little Sweden" and celebrated for its vibrant arts community-Bethany offers a close-knit environment where faculty and staff know students by name and mentor them in a highly personalized setting.

Education at Bethany is rooted in intellectual discovery and a deep sense of belonging, equipping students to think critically, lead ethically, and serve with purpose. As a small, private, rural college, Bethany plays an essential role in renewing civic life, expanding opportunity, and fostering community revitalization. We believe in the value of personalized liberal arts education, the power of community, and the promise of rural America.

At Bethany, you'll have the opportunity to inspire the next generation while contributing to the cultural and academic life of our campus and region as we prepare students to make meaningful contributions to the world.

About Bethany College:

Founded in 1881, Bethany College is a dynamic liberal arts institution located in Lindsborg, Kansas-known as "Little Sweden U.S.A." Bethany provides a transformative educational experience grounded in faith, learning, and community. The College is dedicated to cultivating leaders who serve and inspire through integrity, creativity, and purpose.

Position Overview:

Bethany College seeks a highly organized, energetic, and student-centered Campus Visit Coordinator to serve as the primary steward of the campus visit experience. This position is central to how prospective students and families encounter Bethany-our people, our place, and our promise as a small, relational liberal arts college.

The Campus Visit Coordinator manages the daily flow of individual and walk-in visits, collaborates in coordinating large visit events, and supervises student ambassador guides. The role requires flexibility, strong communication skills, and a welcoming presence, along with the ability to collaborate across campus to ensure each visit reflects Bethany's values and distinctive culture.

This is a part-time position (25-29 hours per week), typically five hours per day, five days per week, with rotating dates and times based on campus visit and event needs. Occasional evening or weekend hours are required during peak visit periods and major events.

Essential Functions:

Campus Visit Coordination

* Receive, process, schedule, and confirm all requests for individual on-campus visits and virtual visits.

* Collaborate on the setup of on-campus and virtual enrollment dates and individual enrollments.

* Facilitate and host walk-in visits, making real-time adjustments to visit schedules as needed.

* Coordinate visit components with faculty, coaches, music staff, admissions counselors, student services, and other campus partners.

* Serve as a primary point of contact for prospective students and families regarding the scheduling of the visit - before, during, and after their visit.

Event & Program Support

* Collaborates in coordinating activities and logistics for on-campus visit events, including a variety of recruitment center events such as:
Preview Days, Music, Art, and Athletic events, and other student recruitment days.

* Work collaboratively with offices across campus on major events such as orientations and special recruitment programs.

* Maintain a high level of energy and hospitality with all visitors and current students by representing Bethany with warmth, professionalism, and enthusiasm.

Student Staff Supervision

* Supervise campus walk (tour) guides, including scheduling, day-to-day oversight, and performance feedback.

* Assist with hiring, training, and ongoing development of tour guides.

* Continually assess and improve the campus tour program to ensure quality, consistency, and authenticity.

* Collaborate across campus to ensure showrooms, buildings, and grounds are meeting expectations for guests.

Welcome Area & Office Support

* Organize and maintain the campus welcome area to ensure it is inviting, orderly, and well-stocked with materials and supplies.

* Support the smooth flow of the admissions and financial aid offices through strong organizational systems and attention to detail.

* Answer and route incoming calls on a multi-line phone system for Admissions and the broader campus, directing inquiries to the appropriate offices.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned,…