Program Support Coordinator-Oskaloosa, KS 26-27

Location: Oskaloosa, KS

Job : 573

# of Openings: 1

This is a 10-month 40 hour a week position. The Program Support Coordinator position is an active member of the Early Head Start/Head Start Leadership Team and is responsible for assuring that the Head Start Performance Standards and Head Start act are carried out by Early Head Start/Head Start staff. This position assists with the day-to-day observation, guidance, and overseeing, in conjunction with the Center Manager.

This position will be responsible for substituting in sites as assigned by Education Managers and as need arises. This position requires flexibility in work sites (traveling to) on a daily basis. Conversations with the Education Manager and site Center Manager/Teachers will help inform this position as to where the highest need for assistance is for the day or week. This position will keep the Education Manager informed daily as to where they will be.

This position is responsible for understanding all NEK-CAP, Inc. programs and could be a substitute in the kitchen, in the classroom, for a Family Development Advocate and drive or monitor on the school bus. This position will guide and mentor other staff and volunteers, supporting daily jobs, leadership, supervision, and monitoring. Work is performed under the supervision of the Education Manager, and reviewed through regular supervision, reports, and program achievements.

• Participate in routine systematic planning to develop component goals/objectives based on program data, the Comprehensive Community Needs Assessment and the Annual Head Start Self-Assessment. This is designed to continually improve the program services.
• Comply with and provide services based on all Head Start Program Performance Standards, Head Start Act, Agency Employee Handbook, all other agency policies and procedures, and State of Kansas Requirements, and be in compliance with all funding entities requirements.
• Report any suspected child/adult abuse or neglect to appropriate authority.
• Ongoing and professional communication and coordination with co-workers, management staff, community and customer/families.
• Understand and support the NEK-CAP, Inc. governance, as it applies in relation to Parent Committee, Policy Council and the Multi-County Board of Directors. Actively recruiting members, as needed, to be in compliance with the Head Start Performance Standards and Head Start Act.
• Work closely with other managers and coordinators on the Early Head Start/Head Start Leadership Team to ensure staff are receiving requested training and appropriate monitoring and oversight.
• Respect and support cultural differences and diverse family structures.
• Attend and participate in trainings, conferences, staff meetings, web-based go-to-meetings, reflective supervision, and In-Service days. This position will also plan and coordinate these things as needed, including APM Meetings and Regional Conferences, as needed.
• Provide indirect support to all Early Head Start/Head Start staff.
• Provide input for performance evaluations, as requested by the supervisor, for Head Start staff.
• Support Professional Improvement Plans (PIP) with applicable staff by providing training, etc. as requested by the supervisor.
• Complete and submit all required documentation and data entry, according to set time frames and expectations.
• Document all supervision, coaching and monitoring- with forms and/or by spreadsheet.
• As requested by the Education Managers, assist in training staff, especially new staff as needed and document any training provided to staff.
• Review agency software reports on an ongoing basis- to include child assessment data.
• Participate in weekly Early Head Start/Head Start, or other required meetings as needed/scheduled.
• Cross train for all center positions and stand in as needed.
• Maintain dependable, punctual attendance and adhere to appropriate break times.
• Timely office work and coordination- emails, phones calls, answering questions, etc.
• Meet with Education Manager at least once a month.
• Coordinate information, plans/schedules, concerns or successes with Education Manager and Education Coordinator- working closely together.
• Work closely with other managers, staff and community agencies as need to ensure coordination of services needed for individual children and families.
• Obtain and share knowledge of theories and techniques regarding Early Childhood development.
• Work with all staff to meet the non-federal share (in-kind), helping them understand, generate and document in-kind contributions.
• Assist in implementing transition strategies and practices to support successful transitions for the children and families transitioning into Head Start and transitioning from Head Start.
• Participate in Family Team Support meetings as needed/requested.
• Assist center staff as needed in meeting enrollment goals and active recruiting plans.
• Assist in sites when short staffed, helping in any position, helping with data input, helping clean centers,…