Billing Clerk​/Administrative Assistant

HCCD ADMINISTRATION
91-055 KAOMI LOOP
KAPOLEI, HI 96707, USA

Pay range: $20 USD to $24 USD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Minimum
Requirements

• Possess good judgment - must pass the job description physical capacity functions test.
• High school diploma or its equivalent.
• Three years of administrative assistant and/or clerking experience.
• Proficient computer and math skills with strong data entry skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Communication skills and positive interactions with a variety of customers (internal and external) and vendors required.
• Consistent and dependable attendance to support business operations and team needs.
• Valid State of Hawaii driver’s license, Class 3 or higher to operate an automobile or SUV. Acceptable driving record.
• Must submit and pass a drug screening and security background check.
• Obtain a TWIC security card.

• Preferred Requirements
• Experience in Maintenance Management and Purchasing
• Experience for construction materials or manufacturing industry
• Experience using JDE, spreadsheet servers, BI, Kronos

• Duties and Responsibilities
• Organizes and maintains files for Cement Division to include but not limited to personnel files, Work orders and Environmental reports and Division Accident Records.
• Processes daily billing for Cement Division on the POS and Financial systems.
• Review and distribute invoices to various supervisors in Tungsten.
• Distributes laboratory certificates for material.
• Coordinates various Cement Division reports to include Division AP documents, Division Overtime reports, Vacation Requests, barge fuel/tonnage reports.
• Coordinates Division travel, lodging, and related documentation in accordance with company travel policies.
• Participates in the Inventory Control and Cycle Counting programs.
• Participate in Division safety training program.
• Picks up, sorts and delivers incoming mail and correspondence.
• Coordinates mobile equipment registrations, trucker insurance policies, and reconciles the Cement Ship BOLs.
• Assists divisional Supervisors and Sales as needed and serves as backup to the operations coordinator.
• Regular phone interactions, email and computer application work.
• Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
• Always works safely and takes action to prevent any and all unsafe actions, processes and behaviors. Ensures company safety goals are achieved and be a role model of company safety and environmental policies, procedures and behaviors.
• Promotes company’s Mission and Vision statements.
• Performs other duties as assigned

• Knowledge, Skills, and Abilities
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Proficient working knowledge of MS Office (Word, Excel and Outlook) and able to learn additional required software programs.
• Able to meet tight project deadlines while maintaining quality results.
• Utilization of company computer, various software programs and other office equipment. Use of IT products to manage deadlines, communicate with others, and develop spreadsheets (e.g. Excel).
• Use of company IT programs to manage work orders.
• Ability to handle multiple priorities with short deadlines while maintaining quality results.
• Able to work on weekends as required.
• Able to work in varying environments including: main offices, office trailers, batch plants, jobsites, etc.
• Responsible, self-starter with good work ethic.
• Able to work independently with minimal supervision.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.