Asset Management Coordinator

Responsible for supporting the financial and operational management of assigned real estate assets, including real estate accounting, financial analysis, budgeting, cost tracking, forecasting, and other asset-related projects. Provides day-to-day support for portfolio management, including coordination with tenants, vendors, and internal departments, while assisting with accounting, reporting, and administrative functions.

• Prepare, reconcile, and monitor annual budgets, quarterly latest view reporting, monthly P&L reviews, and year-end accruals.
• Assist with financial analysis of leases, licenses, and other transactions.
• Verify and reconcile tenant sales reports and percentage rent calculations.

• Support lease administration, including data collection, data entry, and critical date tracking.
• Coordinate the import of new leases, amendments, and related documents into the company’s accounting and property management systems, including YARDI integration.
• Maintain accurate lease data and track deadlines for expirations, renewals, and government submittals.

• Assist with contract administration, including third-party agreements, renewals, and modifications.
• Coordinate with external legal counsel to ensure proper documentation, execution, and records retention of all contracts.
• Prepare and process legal documents for execution, scanning, and filing.

• Support construction-related administrative requirements, including bonds, permit fees, renewals, and related documentation.
• Track critical deadlines for permits, governmental submittals, and third-party obligations.

• Assist with annual asset plans, leasing criteria, and preparation of annual and five-year plan presentation materials.
• Provide support for asset valuations and financial reporting for portfolio-level decision-making.
• Undertake special projects, research, and other asset management initiatives as assigned by management.

• Interface with Accounting, Financial Services, Legal, and other departments to provide necessary data and support.
• Communicate with tenants, service providers, and project applicants to furnish or obtain information.
• Assemble information and prepare correspondence, reports, and materials for internal and external use.
• Schedule appointments, respond to inquiries, and direct external parties to appropriate personnel.

• Maintain organized filing systems for critical documents and contractual provisions across network and shared platforms.
• Perform similar or incidental duties as required and comply with all company policies and procedures.

Minimum:

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field; or equivalent combination of education and related work experience.

Minimum:

• 2+ years of experience in accounting, finance, lease administration, asset/property management, or related business/administrative support.

Preferred:

• 3+ years of relevant experience in accounting/financial analysis, asset/property management, or real estate administration.
• Experience in real estate, property management, or construction administration.
• Experience with real estate/accounting software.

Minimum:

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks, track deadlines, and maintain attention to detail.
• Effective written and verbal communication skills to interact with tenants, vendors, contractors, and internal departments.
• Understanding of leases, licenses, contracts, and percentage rent calculations.
• Familiarity with accounting principles and financial reconciliations.
• Knowledge of budgeting and financial reporting.

• Knowledge of leases, licenses, contracts, and percentage rent calculations.
• Strong analytical and problem-solving abilities with demonstrated experience preparing budgets and quarterly reporting.
• Experience coordinating with outside vendors, tenants, or legal counsel.

• Ability to work independently as well as collaboratively in a team environment.
• Ability to interpret and process legal and contractual documents accurately.
• Ability to manage multiple priorities, track deadlines, and work independently as well as collaboratively.
• High level of integrity and discretion when handling confidential information.

• Normal working conditions, indoors, air-conditioned.
• Usual hours are Monday-Friday, 8:00 a.m. to 5:00 p.m. Hours may be flexed and duties may require extended hours.

• This position requires frequent sitting, standing, walking and bending.