Office Assistant III - Kapolei Elementary Job Kapolei area,Hawaii USA,Administrative/Clerical

This posting is for multiple Office Assistant positions (Office Assistant III, SR-08) with a salary range of $3,266.00 per month.

Key Responsibilities

Creates, edits, prints, stores, retrieves, and deletes documents using computer and word‑processing software from rough or corrected copy.

Prepares, reviews, and processes forms, records, reports, applications, and other documents for accuracy, completion, and conformance to established requirements.

Checks records and forms such as applications, permits, requisitions, vouchers, and other materials for completeness and accuracy; evaluates the information for conformance with established requirements; and processes documents in accordance with established policies and procedures.

Searches paper and electronic files and records, compiles and summarizes information, and prepares periodic and special reports.

Composes routine correspondence and letters of acknowledgement.

Sets up and maintains paper and electronic files and revises filing systems as necessary.

Provides general information and resolves complaints in person or over the telephone involving explanations of rules, regulations, policies, and procedures and knowledge of the organization’s purpose and functions.

Determines the need for and/or makes routine orders for necessary supplies, materials, or other items.

Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.

Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the Office Assistant II.

Experience Requirements

Office Assistant III
: 0.5 years Basic Experience, 1 year Clerical Experience, supervisory aptitude required, 1–1.5 years Total Experience.

Basic Experience
:
Work experience demonstrating knowledge of English grammar, spelling, arithmetic, reading and understanding oral and written instructions, and writing simply and directly.

Clerical Experience
:
Work experience involving performance of various clerical tasks and demonstrating knowledge of office practices, procedures, and operation of office equipment and technologies.

Supervisory Aptitude
:
Required for positions with supervisory responsibility; demonstrated through past supervisory roles, training courses, or favorable appraisals.

Keyboarding/Computer Skill Requirement

Positions requiring keyboarding/typing skill (40 net words per minute) are typically at Office Assistant II and higher levels.

Substitutions Allowed

High‑school graduation or equivalent may substitute for Basic Experience.

Excess Clerical Experience may substitute for Basic Experience.

Completion of a full‑time clerical/office support/business technology curriculum leading to a degree, diploma, or certificate at an accredited community college, business, or technical school may substitute for Clerical Experience up to a maximum of two years.

Education in a baccalaureate program at an accredited college or university may substitute for Clerical Experience up to a maximum of two years.

Quality of Experience

Possession of the required number of years of experience alone is not sufficient proof of qualification. Overall experience must demonstrate the scope and level of responsibility necessary to perform duties of this position.

Salary

Advertised salary includes shortage and school‑year differentials, if applicable.

Requirements and Employment Notes

Applicants must meet all requirements for the position they are seeking on the date of application. Partial‑time experience is prorated. Temporary assignment experience must be verified with supporting documentation. Temporary positions may be extended year to year and can lead to permanent opportunities. All submitted documents become the property of the Hawaii State Department of Education.

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