Office Assistant II, III - Kainalu Elementary

Responsibilities

• Creates, edits, prints, stores, retrieves, and deletes documents using computer and word‑processing software.
• Prepares, reviews, and processes forms, records, reports, and applications for accuracy and conformance to established requirements.
• Checks records and forms for completeness and accuracy, evaluates information for conformance with requirements, and processes documents accordingly.
• Searches paper and electronic files, extracts, compiles, and summarizes information, and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Maintains paper and electronic files, revising filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone regarding rules, regulations, policies, and procedures.
• Determines the need for and makes routine orders for necessary supplies or materials.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and reviews and evaluates the work of, clerical subordinates (Office Assistant II level).

• Progressively responsible clerical experience equivalent to the Office Assistant II or III levels (minimum 0.5 years basic clerical experience; 1 year clerical experience for Office Assistant III).
• Basic experience in English grammar, spelling, and arithmetic, and the ability to read and understand instructions and communicate clearly.
• Clerical experience involving the performance of a variety of office tasks and knowledge of office practices and procedures.
• Keyboarding proficiency (40 net words per minute) required for Office Assistant II and higher.
• Supervisory aptitude required for positions with supervisory responsibility.
• Substitutions for experience may be made with a high school diploma, related coursework, or a bachelor’s degree as specified.

Position is Office Assistant III (SR-08) unless recruiting difficulties occur, in which case Office Assistant II (SR-06) may be considered.

The Hawaii State Department of Education does not discriminate in its employment policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, and National Guard participation, in accordance with applicable federal and state civil rights statutes.

• Paid holidays (13 per year, 14 during election years).
• Vacation: 21 days per year for eligible units.
• Health insurance premium contribution.
• Group life insurance at no cost.
• Deferred compensation and retirement plan contributions.
• Workers’ compensation coverage.
• Union and collective bargaining participation options.