Office Assistant II, III - CSA-Maui Campus

Office Assistant III – Hawaiʻi State Department of Education

Posted Mar 2 | Full-time | Hawaii

This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.

Office Assistant II, SR-06: $3,141.00 per month

Office Assistant III, SR-08: $3,266.00 per month

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accurate completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained within for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information, and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Applicants must have progressively responsible experience of the kind and quality described below, or any equivalent combination of training and experience:

• Basic
  
  Experience:
  
  ½ year for Office Assistant II; ½ year clerical experience for Office Assistant III.
• Clerical
  
  Experience:
  
  Work experience involving performance of a variety of clerical tasks and demonstrating knowledge of office practices and procedures.
• Supervisory Aptitude is required for positions with supervisory responsibility.

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience may be substituted for Basic Experience.
• Education in a baccalaureate program or a substantial clerical/office support curriculum may be substituted for the required Clerical Experience on a credit‑based or credit‑per‑experience basis as prescribed.

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

The advertised salary is based on full‑time employment and includes shortage and school year differentials, if applicable.

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Calculation of experience is based on full‑time, 40‑hour workweeks. Part‑time experience is pro‑rated.

• Holidays: 13 paid holidays each year; 14 holidays during an election year.
• Vacation and sick leave: 21 days per year for eligible units.
• Health Insurance:
  State pays part of premiums for state‑sponsored plans.
• Group Life Insurance:
  Free policy for employees and retirees.
• Premium Conversion Plan and Flexible Spending Accounts to reduce taxes.
• Retirement contribution plan and deferred compensation options.
• Worker's Compensation and…