Academic Support Specialist

Title: Academic Support Specialist

Position Number: 0079846

Hiring Unit: UH WEST O'AHU, Academic Affairs, Instruction

Location: Kapolei, HI

Date Posted:07/20/2026

Closing Date:8/03/2026

Bands: A/B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11- month

Temporary/Permanent:Permanent

Other Conditions: One position to be filled; if there are no qualified applicants at the Band B level, applicants for Band A level will be considered.

Duties and Responsibilities (
* denotes essential functions):

Pay Band A

Articulation Agreement Support & Clerical Maintenance

• * Provide administrative support for the articulation agreement process, including routing new and renewal agreements for signatures, tracking deadlines, and maintaining centralized digital and physical files.
• * Assist in distributing articulation information by serving as a point of contact for routine inquiries and sending out approved informational updates to internal and external stakeholders.
• * Update articulation agreement records on public-facing websites, format progress report templates, and input data into spreadsheets for annual activity summaries.
• * Support the transfer articulation workflow by conducting initial intake of course-to-course equivalency requests and assisting the transfer evaluator with data tracking.

Curriculum Processing & Academic Systems Input

• * Process curriculum proposals and modifications within Kuali Curriculum Management and Kuali Build, reviewing submission forms for completeness before routing them through established approval workflows.
• * Assist with data entry for UH STAR-GPS, including entering approved course sequencing and degree pathway updates into the system as directed.
• * Utilize STAR and related institutional databases to extract routine reports, look up academic records, and verify program requirements to support academic planning.

Academic Operations & Catalog Production

• Assist in editing and proofreading the General Catalog; track approved curriculum changes and cross-reference them to ensure consistent formatting across the catalog and campus websites.
• Perform routine data entry and logistical support for the Academic Affairs Office, including inputting course scheduling data into the student information system.

Academic Personnel Administrative Support

• Perform routine administrative processing for academic personnel matters, including compiling documents for faculty reviews, reviewing lecturer hiring packets for completeness, and processing faculty overload requests.

Pay Band B

Articulation Agreement Coordination & Liaison Support

• * Coordinate the operational lifecycle of multi-institutional articulation agreements, including facilitating the development, implementation, renewal, and maintenance of agreements in collaboration with Academic Affairs, faculty, and partner institutions.
• * Serve as the primary staff coordinator and liaison for articulation agreements; maintain accurate internal tracking systems, resolve routine processing issues, and ensure timely dissemination of information to internal and external stakeholders.
• * Maintain public-facing articulation content by regularly updating institutional websites, preparing progress reports, and compiling activity summaries.
• * Collaborate with the transfer evaluator by assisting with course-to-course equivalency reviews and daily transfer articulation workflows.

Curriculum Support & Academic Systems Management

• * Facilitate curriculum development and revision workflows utilizing Kuali Curriculum Management and Kuali Build; support faculty with submission and routing of new course proposals, course modifications, and specialized designations (e.g., General education, Focus, and Distance Education).
• * Provide operational support for UH STAR-GPS and related academic advising systems; collaborate with faculty on course sequencing and degree pathways to ensure alignment across curriculum, advising, and registration processes.
• * Utilize STAR and relevant institutional databases to support academic planning, track program changes, and promote student success and timely degree completion.

Academic Operations & Catalog Production

• Support the editing, updating, and production of the General Catalog; track program changes to ensure complete data accuracy across the catalog, advising sheets, and campus websites.
• Administer day-to-day operational logistics for the Academic Affairs Office, including assisting with the course scheduling process.

Academic Personnel Administration

• Facilitate administrative workflows for academic personnel tracks, including tracking faculty review timelines, reviewing lecturer hiring packets for completeness, and processing faculty overload requests.

Minimum Qualifications:

Pay Band A