Operations Specialist

Job Posting Title Operations Specialist

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools, Hawaii Campus is currently looking for an Operations Specialist for our Campus Operations Team. This position will be joining a busy and dynamic team that is responsible for campus operations (Facilities, Grounds, Custodial, Building Maintenance, Security & Water Safety). Kuleana Administrative & fiscal kuleana to include departmental budgeting & reporting, procurement/purchasing, p-card reconciliation and more. Use data to identify trends & generate insights that support informed decision-making.

Project coordination Operations administrative support. In addition to having a strong administrative background, our Ideal Candidate… Has prior experience with budgeting and/or finance Is skilled in analyzing data & transforming it into meaningful insights Is highly organized, but has the flexibility to pivot when needed Is a strong communicator with a collaborative, team-focused approach.

Serve on project teams to ensure smooth, consistent functioning of team communications, meeting scheduling, work coordination, responsiveness to administrative directives, and adherence to deadlines. Advocate to division leadership regarding matters that would assist project teams with the successful completion of assigned projects. Train with division subject matter experts relative to content and skill areas to be able to provide substantive assistance in specific areas as a key contributor to project team development efforts.

Responsible for front-line communications and interfacing with community stakeholders. Support community events, workshops, and conferences to provide information and assistance with registration processing for key KS initiative opportunities. Develop systems to ensure awareness of current information and related processes regarding ongoing and upcoming opportunities offered by KS or KS partners; online or in-person, statewide. Responds to or redirects inquiries, concerns, or suggestions from parents of learners, adult learners, community organizations, and potential donors regarding KS Kaiāulu.

Active participant in efforts to improve programs, providing suggestions and implementing approved revised approaches. Work with other division members or other parts of the organization to develop and implement systems to assess the efficacy of the above functions relative to the needs and interests of community members, community organizations, and KS staff stakeholders.

Responsible for major fiscal functions for the division. Prepare, review and monitor division-wide project budgets including the preparation and submission of monthly and quarterly variance reports and EOY Accrual reporting. Assist with the reconciliation of all project expenses. Assist project leads and community liaisons with the preparation of formal agreements for community partnerships. Work with project leads to administer contracts and to manage contractors.

Check budgets to ascertain if funds are available for expenditure requests and ensures proper budget codes and cost center accounts are applied to the requests. Prepare, process and monitor purchase requisitions, vendor invoices and payment requests, general ledger adjustments and other financial records. Ensure all expenditure requests comply with procurement policies and procedures and are transmitted for approval and further processing.

Ensure forms and…