File Coordinator- Kathleen, GA
Job in
Kathleen, Houston County, Georgia, 31047, USA
Listed on 2026-09-09
Listing for:
Sunstall Inc.
Full Time
position Listed on 2026-09-09
Job specializations:
-
Construction
Job Description & How to Apply Below
ABOUTTHECOMPANY
SPGlobalDRTisaleaderinremediationandrestoration,providing best-in-classservicetohandleemergencyandreconstructionneeds
24/7.Ourgoalistohelpminimizetheinterruptiontoyourlifeandquicklymakeit"likeitneverevenhappened".
The Job File Coordinatormonitorsmitigationjobfilesfromfirstnoticeoflossthroughcompletionandinvoicing ,ensuringaccuratedocumentation,estimating,andcompliancewithallprogramrequirements.
PRIMARY RESPONSIBILITIES- Serveastheprojectleadandcentralpointofcontactforeachmitigationjobfromfirstnoticeoflossthroughcompletion,billing,andhand-offtoreconstruction.
- Sendanintroductionemailtotheclientassoonasanewlossisreceived,andprovidedailyupdateemailstoclients,carriers,consultants,andinterestedpartiesdetailingworkperformedandnext-dayexpectations.
- Manageemailcommunicationswiththirdparties,insurance carriers,adjusters,andconsultantsasneeded.
- Sendworkorderstothefieldteamfornext-dayworkandupdateinternalsoftwaresystems(e.g.,Work Center).
- Reviewallphotosand Docusketch/moisturedocumentationasitcomesinfromthefieldtomaintainfullawarenessofjobdetails.
- ConfirmthatT&Mandscopesheetshavebeenuploadedtothedocumentmanagementsystem(e.g.,Egnyte).
- Speakwiththe Project Manageror Crew Chiefeachmorningtoreviewjobscope ,conductmid-daycheck-ins,andholdanend-of-daycallbeforecrewsleavethesite.
- Hostandmemorializephonecallswithadjusters,clients,andtheinternalteamviafollow-upemail.
- Coordinate scheduling,includingcalendarinvites,out-of-statelodgingforcrews,andjobwalkthroughs.
- Ensureallrequiredformsaresignedattheappropriatestages(e.g.,COS,Limitations Forms,Releasefor Content Disposalvia Docu Sign ).
- Partnerwithrelevantteammemberswhenpermitsarerequired.
- Coordinatethird-partyvendorsincludingasbestos/leadtesting,electricians,plumbers,structuralengineers,andequipmentrentals.
- CoordinateflooringsamplestoITELwhenflooringisremoved,andcoordinatewithenvironmental/abatementpartnersasneeded.
- Maintainanaccurate Work-in-Progressboardforallactivemitigationjobs.
- Preparebillingpackagesandestimaterequestsforinternalteams,includingTBB,EMS/repairestimaterequests,ROMrequests,andT&Mnotificationforms.
- Obtainandanalyzevendorproposalsandpresentthemtomanagementforreviewandapproval.
- Serveasthepointofcontacttotroubleshootandresolveanyclientissues,questions,orconcernsthatarise.
- Monitorjobfilestatusdailytoensureaccuracyandcompliancewithallclientandprogramrequirements.
- Completejobclose-outactivitiesandcoordinatewiththeaccountingteamtoensureproperandtimelyinvoicing.
- Supportsandhelpstrainnewhires.
- Full-Time,upto
40hoursperweek.
$20-$25/hour,pending experience.
Benefits- 401(k)3%
Match - Health,Dental,Vision insurance
- Vacation
EachSERVPROfranchiseisindependentlyownedandoperated
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