Administrative Assistant

General Job Description

We are seeking a proactive and detail-oriented Administrative Assistant to support daily office and field operations at our Katy location. This position provides clerical, scheduling, and administrative support to keep communication smooth and workflow efficient between office staff, field technicians, vendors, and subcontractors.

• Handle incoming and outgoing mail and packages.
• Maintain organized filing systems (electronic and paper).
• Perform general clerical duties: filing, scanning, copying, and data entry.
• Manage office supplies and place orders as needed.
• Prepare basic documents using Microsoft Word and Excel, including reports, letters, spreadsheets, and templates.
• Maintain electronic records and assist with document scanning and filing.
• Schedule and dispatch warranty calls and production scheduling support.
• Assist with scheduling field personnel.
• Provide administrative support to office and field staff.
• Coordinate travel arrangements when required.
• Assist with ordering materials and supplies.
• Communicate with vendors and subcontractors as needed.

• Minimum of 1 year of administrative or receptionist experience, preferably in a fast‑paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Preferred:
  Bilingual (English/Spanish).
• Experience in a plumbing, construction, or skilled trades environment.
• Familiarity with residential service operations.

• Ability to sit, stand, and walk for extended periods.
• Ability to perform repetitive tasks such as typing, filing, and data entry.
• Ability to lift and carry up to 25 pounds occasionally (files, office supplies, packages).
• Ability to bend, reach, kneel, and use hands and arms to operate office equipment.

Yes

IES is an Equal Employment Opportunity

Employer:

Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply. IES is committed to providing reasonable accommodation and prohibits discrimination under applicable laws. Applicants who require accommodation during the application process should contact the IES corporate office at  or any IES office to request assistance.