HSE Coordinator II

Description

The HSE Coordinator II is responsible for coordinating and administering Percheron's Drug & Alcohol (D&A) compliance program, ensuring regulatory adherence across all applicable federal, state, and client-specific requirements. This role serves as the operational backbone of Percheron's D&A program while providing broader support across health, safety, and environmental administrative functions.

This position requires a detail-oriented professional with working knowledge of DOT/PHMSA and non-DOT drug and alcohol testing regulations, consortium and MIS/DAMIS reporting, and third-party administrator (TPA) coordination. The HSE Coordinator II reports to the HSE Manager and works closely with HR, Operations, and external compliance platforms.

• Drug & Alcohol Program Administration (Primary Focus)
• Serve as the day-to-day coordinator and operational point of contact for Percheron's Drug & Alcohol testing program.
• Manage collection scheduling, chain of custody documentation, and result tracking for pre-employment, random, reasonable suspicion, post-accident, and return-to-duty testing.
• Coordinate directly with third-party administrators (TPAs) and Medical Review Officers (MROs) to ensure accurate and timely result processing.
• Maintain and update the random testing pool; ensure random selection draws are conducted and documented in compliance with DOT/PMSA and applicable client requirements.
• Track, compile, and submit annual MIS (Management Information System) and DAMIS reporting to the appropriate federal agencies.
• Pull and manage compliance data from contractor and client platforms, including ISNetworld, and similar systems.
• Monitor D&A program compliance across all Percheron employees and applicable subcontractors, flagging issues and escalating non-compliance to the HSE Manager.
• Maintain confidential D&A records in accordance with federal regulations and company policy.
• Coordinate Substance Abuse Professional (SAP) referrals and return-to-duty processes as needed.
• Stay current on changes to DOT/PHMSA regulations, pipeline operator D&A requirements, and industry best practices.
• HSE Administrative & Compliance Support
• Support safety, ESG, and D&A audits by organizing documentation, completing questionnaires, and tracking follow-up corrective actions.
• Assist with client prequalification submissions on platforms such as ISNetworld, Veriforce, and Avetta, with a focus on D&A-related sections.

Training Coordination & Records Management

• Coordinate and track D&A awareness and supervisor reasonable suspicion training requirements across the organization.
• Maintain training matrices, certification records, and expiration tracking.
• Ensure accurate and timely recordkeeping within SharePoint and related systems.

Cross-Functional Support

• Collaborate with HR, HSE, and Operations teams to ensure D&A compliance is integrated into onboarding, mobilization, and project workflows.
• Communicate clearly with employees, supervisors, and managers regarding D&A policies, testing procedures, and compliance expectations.
• Support HSE departmental initiatives, committee activities, and reporting needs as assigned.
• Identify and recommend improvements to D&A administrative processes and workflows.

Other duties as assigned

• Associate's degree or equivalent work experience required;
  Bachelor's degree in a related field preferred.
• 2-4 years of experience in D&A program coordination, HSE administration, safety coordination, or a closely related role.
• Working knowledge of DOT/PHMSA Drug and Alcohol Testing regulations (49 CFR Part 40 and Part 382) required.
• Experience with MIS/DAMIS reporting and DOT-regulated employer compliance strongly preferred.
• Familiarity with third-party administrator (TPA) platforms and MRO coordination processes.
• Experience with contractor compliance platforms (ISNetworld, Veriforce, Avetta, or similar).
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, SharePoint).
• High level of attention to detail and accuracy in data entry, documentation, and record maintenance.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced, field-operations environment.
• Ability to work autonomously and to collaborate fully as a team player.
• Ability to pay close attention to details, and present good planning, organization, and time management skills.
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
• Ability to comply with applicable laws and regulations and Company policies and procedures.

Work Environment and Physical Demands

• Spends 100% of the time in an office environment.
• Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and…