Administrative Assistant

Description We are looking for a proactive Administrative Assistant to support contract coordination and day-to-day administrative activities for an on-site team in Texas. This contract position with permanent potential is ideal for someone who is highly organized, comfortable working independently, and confident managing details across multiple steps of the contract process. The role serves as a key point of coordination between sales, estimating, operations, and other internal partners to help keep projects moving efficiently.

Responsibilities:

- Coordinate incoming customer agreements by reviewing documents for completeness, organizing records, and preparing them for internal processing.

- Act as a central point of communication between estimating, sales, operations, and other stakeholders to keep contract-related tasks on schedule.

- Enter and maintain contract information in internal systems with a high degree of accuracy and attention to detail.

- Track the progress of agreements through each approval and operational step, following up as needed to prevent delays.

- Support project logistics by ensuring documentation is properly routed and shared with the appropriate teams.

- Handle general administrative duties such as answering inbound calls, assisting visitors, and providing front-office support when needed.

- Maintain organized electronic and physical files so documents can be accessed quickly and audited easily.

- Provide flexible coverage during busy periods or team absences, including occasional additional hours when business needs require it. Requirements Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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