Secretary - Ex​/Director of Technology Operations

Secretary - Ex/Director of Technology Operations

Katy ISD Technology Operations – Katy, Texas

Reports to: Executive Director, Technology Operations

Primary

Purpose:

Provide secretarial support and office management for the director and the programs.

Major

Duties and Responsibilities:

• Compose and complete correspondence, reports, agendas, memos, etc.
• Daily telephone communication with staff, community, and vendors.
• Receive, process, and distribute department mail.
• Maintain appointment calendars as directed by supervisors.
• Coordinate communications with department staff.
• Maintain attendance and HR records for department staff.
• Assist other department staff with projects as needed and as directed by supervisors.
• Keep reports up-to-date, record, and distribute as appropriate.
• Make travel arrangements.
• Order and maintain office supplies.
• Maintain filing system.
• Process purchase order requests and receiving.
• Work in multiple software programs in order to accommodate the needs of the department.
• Process and update access cards for Administration.

Qualifications:

• High School Diploma or GED.
• Proficient in Microsoft Office applications and file maintenance skills.
• Excellent organization, communication, and interpersonal skills.
• Successful work experience in a school or office setting.
• Initiative and good judgment in working with people.
• Knowledge of time-keeping and financial systems.
• Expertise in the use of computer and associated systems.
• Experience with budget and general bookkeeping.
• Digital organization and familiarity with software input and reporting.
• Ability to follow procedures with minimal supervision.
• Typing skills; at least 50 WPM.
• Experience working with confidential material.

Equipment Used: Personal computer, printer, and multi-function copier.

Working Conditions: Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions.

Job Requirements:

• Citizenship, residency, or work visa required.