Administrative Assistant

Administrative Assistant – Katy, TX

We are seeking a proactive and detail-oriented Administrative Assistant to support daily office and field operations at our Katy location. The role provides clerical, scheduling, and administrative support to the Katy Plumbing team, ensuring smooth communication and efficient workflow among office staff, field technicians, vendors, and subcontractors.

• Handle incoming and outgoing mail and packages.
• Maintain organized filing systems (electronic and paper).
• Perform general clerical duties including filing, scanning, copying, and data entry.
• Manage office supplies and place orders as needed.
• Prepare basic documents using Microsoft Word and Excel, including reports, letters, spreadsheets, and templates.
• Maintain electronic records and assist with document scanning and filing.
• Support scheduling and dispatch, including warranty dispatch and production scheduling.
• Assist in scheduling field personnel.
• Provide administrative support to office and field staff.
• Coordinate travel arrangements when required.
• Assist with ordering materials and supplies.
• Communicate with vendors and subcontractors as needed.

• Minimum of 1 year of administrative or receptionist experience, preferably in a fast‑paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Preferred:
  Bilingual (English/Spanish).
• Experience in a plumbing, construction, or skilled trades environment.
• Familiarity with residential service operations.

• Ability to sit, stand, and walk for extended periods throughout the workday.
• Ability to perform repetitive tasks such as typing, filing, and data entry.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to bend, reach, kneel, and use hands and arms to operate office equipment.

Required.

Competitive pay, 401(k) plan with employer contribution match, paid time off, paid life insurance, medical coverage with prescription and short‑term disability plans, dental and vision coverage, optional long‑term disability, critical illness, accident, legal and pet coverage, auto and home insurance discount programs.

IES is an Equal Employment Opportunity Employer. Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans are encouraged to apply. IES prohibits discrimination on the basis of race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. The company is committed to affirmative action and has policies consistent with Title VII of the Civil Rights Act, the Americans with Disabilities Act, and the Vietnam Era Veterans' Readjustment Assistance Act.

Reasonable accommodation is provided for qualified individuals.

PLEASE NO AGENCY CALLS. Not to be called by agencies without a signed contract between the agency and IES Talent Acquisition. No fees will be paid for unsolicited agency resumes.