Administrative Assistant

General Job Description

We are seeking a proactive and detail-oriented Administrative Assistant to support daily office and field operations at our Katy location. The Administrative Assistant plays a critical role in supporting the Katy Plumbing team by providing clerical, scheduling, and administrative support. This position helps ensure smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors.

• Administrative & Clerical Support
  • Handle incoming and outgoing mail and packages
  • Maintain organized filing systems (electronic and paper)
  • Perform general clerical duties including filing, scanning, copying, and data entry
  • Manage office supplies and place orders as needed
• Document Preparation
  • Prepare basic documents using Microsoft Word and Excel, including reports, letters, spreadsheets, and templates
  • Maintain electronic records and assist with document scanning and filing
• Scheduling & Dispatch
  • Warranty dispatch and scheduling
  • Production scheduling support
  • Assist with scheduling field personnel
• Team & Field Support
  • Provide administrative support to office and field staff
  • Coordinate travel arrangements when required
  • Assist with ordering materials and supplies
  • Communicate with vendors and subcontractors as needed

• Minimum of 1 year of administrative or receptionist experience, preferably in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills

• Bilingual (English/Spanish)
• Experience in a plumbing, construction, or skilled trades environment
• Familiarity with residential service operations

• Ability to sit, stand, and walk for extended periods throughout the workday
• Ability to perform repetitive tasks such as typing, filing, and data entry
• Ability to lift and carry up to 25 pounds occasionally (files, office supplies, packages)
• Ability to bend, reach, kneel, and use hands and arms to operate office equipment

License

Required:

Yes

Job Location:

Katy, TX, USA

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IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

Disability Accommodation: IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at  or any IES office to request assistance.

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