Front Desk Coordinator

front desk coordinator

about the company and opportunity:

our client is a leading engineering, procurement, and construction organization supporting large-scale industrial and manufacturing projects across north america.

this company is recognized for its commitment to operational excellence, innovation, safety, and delivering high-quality solutions to its customers. The organization fosters a collaborative environment where employees are empowered to contribute, grow professionally, and make a meaningful impact.

why work here:

• stable and growing organization with a strong industry reputation.
• collaborative team environment with supportive leadership.
• opportunity to gain exposure to procurement, accounts payable, and project support functions.
• diverse responsibilities that provide broad operational and financial experience.
• career growth opportunities within a large, established organization.
• employee-focused culture that values integrity, accountability, and continuous improvement.

what you'll be doing as a front desk coordinator:

• serve as the first point of contact for visitors, employees, vendors, and customers.
• greet and welcome guests in a professional and courteous manner.
• answer, screen, and route incoming phone calls and messages.
• manage front desk activities and maintain a professional reception area.
• coordinate visitor access, sign-in procedures, and meeting room schedules.
• receive and distribute incoming mail, packages, and deliveries.
• coordinate outgoing mail, shipments, and courier services as needed.
• maintain accurate visitor, employee, and office records.
• assist with scheduling meetings, appointments,
• and conference rooms.
• provide administrative support to office leadership and various departments.
• prepare correspondence, reports, spreadsheets, presentations, and other documents.
• order and maintain office supplies and coordinate with vendors when necessary.
• assist with employee onboarding, office access, and administrative documentation.
• support travel arrangements, expense documentation, and other office coordination activities as assigned.
• maintain organized electronic and physical files while protecting confidential information.
• assist with special projects and additional administrative duties as assigned.

preferred qualifications of the front desk coordinator:

• 2+ years of experience in front desk coordination, reception, office administration, customer service, or a related role.
• experience working in engineering, manufacturing, industrial, construction, or corporate environments preferred.
• professional and polished communication style with strong customer service skills.
• excellent verbal and written communication skills.
• strong organizational skills with exceptional attention to detail.
• ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• proficiency with microsoft office, including word, excel, outlook, and teams.
• comfortable handling a high volume of phone calls, visitors, correspondence, and administrative requests.
• ability to maintain confidentiality and exercise sound judgment.
• strong interpersonal skills and the ability to work effectively with employees at all levels.
• reliable, professional, team-oriented, and solutions-focused mindset.
• ability to work on-site in katy, texas.

#inaug
2026
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ready to make a difference? Let's talk.