Facilities Maintenance Administrator

Position Overview

• Develop strong working relationships with Field Supervisors, Maintenance Tech staffand other departments to deliver the best quality service to our client districts, builder sand the vendor community.
• Assist in document control both electronically and hard copy to ensure all filing iscurrent and easy to access as needed.
• Write letters, memos, reports, agreements, exhibits and general business correspondence as needed.
• Work in business systems such Adjutant to create and close service orders to bill time.
  
  Pull reports from the systems to provide information as needed.
• Review aging work orders on Task Grid and inform supervisors to ensure appropriate actions are taken.
• Assist with maintaining the assigned PM Summary reports daily
• Assist Facility Maintenance Supervisor with Scheduling
• Assist with providing quotes, proposals and estimates
• Communicate scheduling of equipment/materials delivery with Operations
• Maintain Facility Maintenance and Operations Inventory
• Document Odd jobs and future opportunities
• Create and distribute Safety Topics for Weekly Facility Maintenance meetings and maintain attendance records.

• High School or GED required.
• College coursework in Business Administration would be helpful and maybe substituted for experience

• Ability to learn and effectively navigate and provide reports using the software used inthe various departments.
• Ability to plan, coordinate, and administer department projects
• Ability to multi-task, stay organized and be detail oriented while working to successfullymeet deadlines
• Must be proficient in the Microsoft Office 2016 programs:
  Word, Excel, and Outlook
• Ability to communicate clearly and concisely both orally and in writing. Must be able to formulate good answers and provide effective information.