Onsite HR Coordinator

Onsite HR Coordinator

This role provides day‑to‑day administrative support to the HR Support team and ensures the accurate and efficient execution of HR processes. The HR Coordinator will maintain employee records, process personnel transactions, enter and audit data within the Human Resources Information System (HRIS), and safeguard the confidentiality of employee information. As a primary point of contact for employees, this role will assist with routine HR inquiries, onboarding and offboarding activities, employment documentation, filing, and other administrative tasks that support the employee lifecycle.

Success in this role requires exceptional attention to detail, strong organizational skills, data‑entry accuracy, discretion with confidential information, and the ability to manage multiple priorities in a fast‑paced environment.

• Provides support to HRBP Manager including administrative and compliance support for the electronic corrective action process.
• Utilizes electronic form maker to help the HR department become paperless.
• Prioritizes employee requests, complaints, and problems courteously and promptly.
• Creates and edits presentations, agendas, emails, employee communications, reports, and written postings for management review.
• Conducts advanced project work for HR Leadership.
• Assists with the termination process by completing the administrative tasks.
• Prepares correspondence, reports, and records from complex and/or confidential sources.
• Assists with the implementation of new HR trainings.
• Serves as the first point of contact for employees, leveraging HR knowledge to address questions and provide support.
• Documents employee questions and coordinates with the appropriate HR partner to provide resolution.
• Assists with Employee Engagement events and other related duties as required.
• Assists with the biannual employee engagement survey.
• Provides administrative coverage for other peer HR administrative roles as required.
• Supports the administration and maintenance of the performance management system.
• Serves as a liaison between employee and management to answer questions regarding company practices, regulations, compensation, and/or benefits.
• Supports company leave administration process, including assisting employees in leave requests and administration of disability insurance programs.
• Assists employees and answers questions about company health benefit programs.
• Analyzes and corrects issues related to the HRIS system; creates and maintains historical documentation related to corrections.
• Works on the implementation of different HR initiatives.
• Acts as a resource for employee questions regarding the Attendance Points system and supports accurate updates within HRIS.
• Prepares ad hoc reports related to HRIS.
• Provides backup to payroll with timekeeping processes and payroll inquiries.
• Processes data changes as needed.
• Performs other duties as assigned.

• Medical
• Vision
• Life Insurance
• Short‑term & Long‑term disability
• Supplemental life insurance
• Flexible Spending Accounts

• Associate’s degree or equivalent experience.
• 1+ year of experience in Human Resources or in a high‑volume customer‑facing role.
• English & Spanish language skills: fully bilingual in Spanish, able to read, speak, and write.
• Proficiency with related software (MS Word, Excel, Outlook, and PowerPoint) / intermediate Excel.
• Strong communication skills – oral and written.
• Math skills: able to add, subtract, multiply and divide.
• Physical demands: office and warehouse environment; able to move around the plant/manufacturing environment, walk long distances, and climb stairs.
• Able to support multiple projects in a fast‑paced environment.
• Schedule:
  
  onsite Monday‑Friday with some occasional evening shifts on rotation.

• 1+ year(s) HR Admin Experience.
• SHRM – CP or PHR.

Igloo offers equal opportunities for everyone. Equal opportunities mean that all employees shall be treated according to their abilities and qualifications in every employment decision, including but not limited to hiring, advancement, compensation benefits, training, lay‑offs and termination. Any form of discrimination or harassment against employees due to personal factors, such as gender, ethnicity, skin color, age, sexual orientation, religion, nationality, disability, pregnancy or employees with family responsibilities is prohibited.

All applicants must be at least 18 years old and legally authorized to work in the United States on a permanent basis.

Igloo supports and respects the protection of internationally proclaimed human rights. We do not tolerate child labor or any form of modern slavery, including forced, bonded or compulsory labor, physical or psychological punishment or human trafficking.