AP Accounting Assistant

Career Opportunities: AP Accounting Assistant (5517)

Our company has tripled in size in the last five years. To support the growth in our transformation, we are now seeking an AP Accounting Assistant to join our team.

Accounts Payable Accounting Assistant enters invoices for payment processing. He or she prepares, generates, and maintains accounts payable / billing reports and files. In addition, this individual will also assist vendors, customers and departments with Accounts Payable questions and concerns.

• Process vendor invoices in JDE with one of three methods:
  Purchase Order, Purchase Order and receipt, or No Purchase Order
• Process vendor invoices in SAP
• Review employee expenses via Chrome River
• Answer and/or resolve issues with vendors timely and courteously
• Resolve Received Not Vouchered (RNV) issues
• Audit designated time and material contractor invoices for proper back up and ensure accuracy of rates and hours charged
• Code expenses to accounts and cost centers by analyzing invoice/expense reports
• Maintain accuracy of accounting ledger by verifying and posting account transactions
• Monitor vendors web‑based systems and adjust as needed
• Monitor the Ahlstrom Accounts Payable e‑mail box and phone messages
• Perform testing when needed
• Prepare for payment processing as required
• Print and mail checks and statements
• Confirm that we are receiving invoices in a timely manner to ensure accurate financial reporting
• All other assignments assigned by management
• Must follow Ahlstrom’s manufacturing and hygiene processes, procedures and policies, as applicable, to the position’s areas of responsibility, in order to meet and maintain the safety, quality, and regulatory compliance requirements for each grade of paper

This is not an exhaustive list of duties or functions and may not necessarily comprise all the “essential functions” for purposes of the ADA.

• Associate’s degree in accounting or related field, preferred
• JDE experience helpful but not necessary
• SAP experience helpful but not necessary
• Basware experience helpful but not necessary
• High degree of computer proficiency in Microsoft Office programs (Excel, Word)
• Exceptional analytical skills
• Ability to multi‑task and receive directions from multiple people
• Solid written, verbal and interpersonal communication skills
• High level of attention to detail
• Applicants must be currently authorized to work in the United States on a full‑time basis

Ahlstrom is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which we are firmly bound. Ahlstrom will not engage in discrimination against, or harassment of, any person employed or seeking employment with our company based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, non‑disqualifying disability, status as a protected veteran or other characteristics protected by law.