Construction Company Bookkeeper And Estimator

We7re looking for someone who loves numbers and wants to play a key role in building one of Northern Utahs premier landscape construction companies.

• Enter and code vendor bills, receipts, and credit card expenses to the correct job and cost code
• Manage accounts payable and vendor payments
• Manage accounts receivable, invoicing, and collections
• Process weekly payroll
• Reconcile bank accounts and credit cards
• Maintain accurate job-costing information
• Provide a current cash-position report
• Prepare weekly financial and job-cost reports for ownership
• Assist with WIP reporting, progress billing, retainage, and lien waivers
• Close the books monthly and prepare accurate financial reports
• Coordinate with our CPA on tax planning, year-end reporting, and other accounting needs

• Build and organize estimates inside Aspire
• Enter quantities, labor hours, materials, subcontractors, and equipment costs
• Request pricing from suppliers and subcontractors
• Maintain current material pricing and estimating templates
• Assist with takeoffs from plans, drawings, and project information
• Create material lists and purchasing information for approved projects
• Assist with change-order pricing
• Compare estimated costs against actual job costs
• Help maintain production rates and labor assumptions
• Identify cost overruns, pricing issues, and missed estimate items
• Help improve estimating accuracy and project profitability

• Two or more years of bookkeeping, accounting, estimating, or construction-office experience
• Strong Quick Books Online experience
• Experience processing payroll
• Strong attention to detail and ability to meet deadlines
• Comfortable working with spreadsheets and financial reports
• Able to identify missing or questionable information rather than guessing
• Comfortable communicating with vendors, customers, and subcontractors
• Organized and able to manage multiple responsibilities
• Willing to learn our estimating systems and construction processes

• Construction, landscaping, trades, or contractor bookkeeping
• Job costing, WIP reporting, progress billing, and retainage
• Construction estimating or project-costing experience
• Reading landscape plans, construction drawings, or scopes of work
• Experience with Aspire or another construction management platform
• Experience with lien waivers and subcontractor compliance
• Airtable or similar database experience
• Landscape construction knowledge is helpful but not required