Office Assistant V

HI:

Big Island:

Kealakekua:

KONA COMMUNITY HOSPITAL | Permanent/Full-time

Posted 2 days ago

POSITION STATUS : 1.00 | Permanent

SALARY RANGE : BU03 | SR12

SALARY RATE: $44,976.00 (Annual Salary) based on the FTE

JOB DUTIES :

This position is located in the Facilities and Maintenance Department of Kona Community Hospital, a 94-bed acute care facility located on the island of Hawaii, serving as the West Hawaii Regional Center, which also includes Kohala Hospital. It is one of 9 facilities within the Hawaii Health Systems Corporation (HHSC).

The function of the Facilities and Maintenance Department is to provide continued and safe operation of all utility services. Maintains safe operation of the physical plant and all utilities, equipment, building fixed and portable. Perpetually inspects buildings, equipment, and grounds to determine maintenance and repairs needed; and maintains perpetual job schedules that provide preventive maintenance for all fixed structures and equipment.

The Office Assistant V is primarily responsible for providing comprehensive secretarial, clerical, and administrative support services for the West Hawaii Regional Facilities and Maintenance Department. Responsibilities include supporting Facilities and Maintenance operations, construction and capital improvement project administration, Emergency Management and Security administrative functions, and ensuring that applicable standards and requirements are met for Federal, State, and private accrediting bodies, i.e., Medicare/Medicaid, ADA, The Joint Commission, OSHA, etc.

This position may be required to work shifts, weekends, and holidays.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.

BASIC

EXPERIENCE:

Six (6) months of work experience which demonstrated knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

CLERICAL

EXPERIENCE:

Three (3) years of work experience which involved performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

SUPERVISORY EXPERIENCE/SUPERVISORY APTITUDE: Some positions require applicants to possess supervisory experience or supervisory aptitude.

• Supervisory experience which demonstratedthe applicant's knowledge of and ability to apply the principles, practices, techniques and methods of supervision including: (1) planning, organizing and directing the work of others; (2) assigning and reviewing work; (3) advising others on difficult work problems; (4) timing and scheduling work; and (5) training and developing employees.
• Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments;
  
  or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

KEYBOARDING/COMPUTER SKILL REQUIREMENT: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.

SUBSTITUTIONS ALLOWED:

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience May be Substituted for Basic Experience.
• Successful completion of a substantially full-time equivalent clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of…