Office Specialist

Overview

Office Specialist role at the Youth Rehabilitation and Treatment Center in Kearney, Nebraska. The position supports daily program operations, administrative functions, and recordkeeping to assist youth with complex behaviors on their path toward healing, growth, and stability.

• Provide detailed technical, administrative, and clerical support to a section, unit, or supervisor
• Support daily program operations and administrative functions within the agency
• Ensure assignments are completed accurately, efficiently, and in compliance with agency policies and procedures
• Assist with technical support, office operations, and special projects as assigned
• Maintain and organize records, files, reports, and other documentation in electronic and physical filing systems
• Prepare, edit, proofread, and distribute reports, correspondence, and administrative materials
• Coordinate administrative processes and assist with workflow organization and task management
• Apply established guidelines, policies, and procedures to complete assignments and resolve routine issues
• Exercise sound judgment when handling records, processes, and day-to-day operational tasks
• Manage multiple priorities while maintaining strong attention to detail and organization
• Utilize agency-specific software systems, office equipment, and standard business applications
• Communicate professionally and effectively with supervisors, coworkers, agency staff, and external stakeholders
• Provide information, assistance, and customer service support to internal and external customers
• Assist with general office and administrative support duties as needed
• May provide guidance, support, or training to entry-level staff
• Maintain confidentiality and professionalism when handling sensitive information
• Demonstrate reliability, professionalism, and the ability to work effectively in a fast-paced environment

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency OR experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications:

• Experience with Microsoft Office 365 Suite or Google Docs
• Experience with client record systems and data-entry platforms
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality and process large amounts of information
• Ability to follow detailed instructions in a professional setting

Monday – Friday, 8am-4pm )

Starting pay is $17.254/hr

• 156% state-matched retirement — one of the best in the nation
• 13 paid holidays + generous leave starting immediately
• Medical, dental, and vision insurance
• $20,000 employer-paid life insurance
• Tuition reimbursement & professional development
• Employee Assistance Program (EAP)
• Fun, mission-driven, and supportive team environment
• Job stability in public service

The State of Nebraska values our teammates and strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status or genetics.