Executive Assistant

Executive Assistant – Job Description

At Aradius Group, we believe strong leadership drives strong culture — and strong culture drives results. We are seeking a highly organized, proactive Executive Assistant to serve as a strategic partner to our Director of Finance & Administration and President. This role is designed to increase executive capacity by managing priorities, coordinating workflows, and ensuring follow-through on key initiatives.

What You’ll Do

• Manage and optimize executive calendars to align meetings and commitments with strategic priorities.
• Coordinate complex internal and external meetings, including scheduling, preparation of materials, and follow-up.
• Attend leadership meetings as needed; document notes, track action items, and monitor progress.
• Anticipate executive needs and proactively resolve issues.
• Screen and prioritize communications to protect leadership time.

• Draft and format professional correspondence, reports, presentations, and spreadsheets.
• Prepare briefing materials and summaries for meetings and external engagements.
• Maintain organized electronic and physical files.
• Manage incoming mail and identify items requiring attention.

• Support special projects and cross-functional initiatives.
• Maintain dashboards and tracking systems to ensure deadlines are met.
• Coordinate company events, executive meetings, and special functions.
• Facilitate travel arrangements, expense reporting, and related documentation.
• Perform occasional errands such as bank runs, permit deposits, and meeting procurement.

• Handle sensitive information including financial data, contracts, personnel matters, and strategic initiatives with discretion.
• Represent Aradius Group professionally with internal teams, clients, vendors, and community partners.

• Highly organized with the ability to manage competing priorities.
• Proactive and anticipatory, addressing needs before they arise.
• Strong judgment and discretion when handling confidential matters.
• Clear, professional written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Process-minded, with an interest in improving systems and workflows.

• Bachelor’s degree in a business-related field or equivalent experience.
• 3+ years of executive-level administrative support experience.
• Experience supporting multiple senior leaders preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and problem-solving skills.

• Reliable and Flexible
  
  Hours:
  
  A schedule you can count on.
• Perks:
  Company Profit Sharing Program, Business Expense & Mileage Reimbursement.
• Benefits:
  Full benefits package including 401(k), 401(k) match, PTO, paid holidays, medical, vision, dental, company-paid short and long-term disability, Employee Assistance Program, and Flexible Spending Account options.

About Aradius Group

We are more than a printer; we are a partner in growth. With over 165 years of experience, Aradius Group blends tradition with innovation to help our clients stand out in a crowded world. Backed by cutting-edge technology and a team of industry experts, we deliver personalized print, direct mail, e-commerce, and marketing solutions that drive results.

Our mission is simple: to make meaningful connections. Whether through strategic campaigns or everyday communication, we help brands connect with their audiences in ways that matter.