Clerk – Register of Deeds

Under the general supervision of the Register of Deeds, responsible for the processing of real estate documents for recording in accordance with established policies and procedures.

• Record deeds, plans and other documents. Verify that documents meet recording requirements and have proper fees when submitted
• Transfer information from recorded document to data base index for inclusion in the historical Deeds record.
• Receive incoming calls. Assist visitors with questions in researching the Deeds records when possible; refer to supervisor for further action, when necessary.
• Provide the public with copies of documents as needed.
• Perform routine administrative office tasks, including copying, filing and routine correspondence.
• Assist with returning recorded documents to designated parties.

• Provide coverage as substitute bookkeeper on a semi-regular basis to fill in for bookkeeper.
• Promote and maintain positive community relations.
• Perform other related duties as required.

Duties require knowledge of clerical and computer skills equivalent to completion of high school and preferably up to one year of related experience or equivalent combination of education and experience.

Basic knowledge and experience with accounting or a good familiarity and ability with math computations and the ability to learn the accounting procedures necessary.

Accuracy and close attention to detail when typing and indexing. Ability to learn procedures necessary to accurately perform data entry to transcribe document information to Deeds recording index.

Become familiar with policies, guidelines, and subject matter of the Registry of Deeds.

Knowledge of general office practices, procedures, and equipment, and familiarity with computers.

Willingness and ability to regularly work with the public, attorneys, and abstractors as well as fellow employees.

Good organizational and customer service skills,

Knowledge of record keeping procedures.

Strong desire to ensure precision and accuracy of the record which the Deeds’ Office maintains.

Good oral and written communication skills.

High degree of accuracy in typing and data entry.

Proficiency with language. Willingness to become familiar with terms used in land transfer documents.