Educational Support Specialist I - 226 Days

Educational Support Specialist I - 226 Days

Keller ISD Education Center - Keller, Texas Open in Google Maps

This job is also posted in Keller Independent School District

Starting Date: Immediately

Job Title: Specialist Wage/Hour
Status: Non-Exempt

Job Role: Educational Support I Funding Source: Local

Pay Grade: PR 6

Department/School: Educational Support

Function: Educational Support

Reports to: Department Supervisor

HR Date Approved: November 2011

HR Date Revised: August 2024

SUMMARY:

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support , including bookkeeping and maintaining department financial records , to a director or department head and other staff members.

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Provide administrative and secretarial support to the department Director.

• Handle routine inquiries to ensure a high level of service, responsiveness, knowledgeable support for employees and their supervisors.

• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

• Support various facets of the assigned department including but not limited to assisting with bookkeeping tasks and helping plan events such as banquets, dinners, award ceremonies, etc.

• Assist with all facets of the assigned department including but not limited to preparing items for board meetings and other meetings and receiving, sorting, and distributing mail and other documents.

• Assist with maintaining inventories of supplies and material and ordering office supplies as needed.

• Work and assist on special assignments, projects, and programs as directed.

• Support the routine bookkeeping tasks and maintain department budget records. Assist with the preparation and process of department purchase orders and payment authorizations.

• Assist with development and maintain annual budgets and balance the expenditure budget as it relates to the department projects and expenditures.

• Support the financial data reporting and forecasting to other departments as it relates to the department expenditures.

• Support the preparation of travel and hotel arrangements following established guidelines and process expense receipts for reimbursement.

• Assist with cost accounting activities, bank reconciliation, or accounting for grant expenditures.

• Review and verify accuracy of journal entries, accounting methods, and procedures.

• Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff, referring appropriate inquiries or problems to the department Director.

• Compile pertinent data used to prepare various required state and local reports.

• Assist with the preparation of purchase orders and payment authorizations as directed.

• Maintain confidentiality.

• Develop and maintain systems for retrieval of information in support of all programs; compile, maintain, file, and secure all physical and computerized reports, records, and other required documents.

• Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.

• Comply with all policies, operating procedures, legal requirements, and verbal and written directives.

• Comply with the Professional Code of Ethics and Standard Practices for Texas Educators.

• Follow District safety protocols and emergency procedures.

• Perform other related duties as assigned.

• High School Diploma or equivalent

• Associate Degree (preferred)

• Three (3)…