Programs and Events Coordinator

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Full Time Clerical Town Hall, Keller, TX, US

Position Function - Under the direction of the Recreation Supervisor, performs duties necessary to support the Recreation Division by assisting with coordinating events and programs, including event and program management, marketing, development and maintenance of sponsor relationships, and oversight of staff, volunteers, vendors, and contractors.
Essential Duties % of Performance Performs duties necessary to create, plan, and execute special events and programs, to include: schedule, coordinate, and oversee resources and logistics; prepare materials; create and distribute marketing materials; solicit and maintain sponsor ships; coordinate the appropriate staffing, including City employees, vendors, contractors, and/or volunteers. Responsible for execution of special events and programs such as Fishing for Fun, Night Hike, Keep Keller Beautiful and others as assigned.

Evaluates program effectiveness and makes recommendations for changes to Recreation Manager. Prepares content for reports and other communication avenues for both internal and external use. Develops and maintains essential partnership with the general public, groups, and vendors. 60% Performs duties necessary to administer and coordinate the City's Public Art Program. Plans, organizes, and executes quarterly art exhibitions and artist receptions.

Coordinates Public Art Board-sponsored events, including the Keller Art Festival, Fort Worth Symphony Orchestra Concert, Mother's Day Concert, and other arts-related programs and initiatives. Serves as staff liaison to the Public Art Board by preparing meeting agendas, attending monthly board meetings, recording and publishing meeting minutes, and coordinating board communications and projects. Manages artist correspondence, exhibit logistics, artwork installation and removal, and related administrative functions.

Develops and maintains partnerships with artists, arts organizations, community groups, and vendors. Assists with the planning and implementation of public art projects, programs, and special initiatives. 20% Performs duties necessary to provide administrative and customer support, to include: responding to customers in person, by email, and/or by phone; cash handling; registration and/or reservation intake and maintenance; accurate and timely recordkeeping and reporting according to departmental, City, State, or other regulations;

and the development and/or maintenance of informational materials. 15% Performs additional duties as assigned. 5% Total: 100%
Physical Demand Descriptions (The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties, and are not intended to be all inclusive.) Balancing/Bending/Climbing - stairs, ladders, events, etc. Fine Dexterity - calculator, keyboard, phone, facsimile, postage machine, software, etc.

Foot controls - driving, walking on uneven terrain, etc. Hearing/Talking - communication with co-workers, supervisor, customers, etc. Kneeling/Crouching/Crawling/Bending/Stooping/Twisting - office supplies/equipment, file boxes, event venue set-up/tear-down, etc. Lifting/Carrying/Pushing/Pulling/Reaching/Handling - up to 50lbs.

- office supplies, file boxes, maps, schematics, event venue set-up/tear down, etc. Sitting - desk work, meetings, driving, etc. Standing - making presentations, review of event sites, uneven terrain, events, etc. Walking - to and from office, event venues, uneven terrain, etc. Vision - desk and computer work, writing, analysis, filing, driving, tear-down and set-up, etc. Machines, Tools, Equipment and/or Work Aids (The following list is intended to provide examples of possible machines, equipment, tools and/or work aids that might be needed to perform position functions/duties and should not to be construed as a comprehensive or complete catalog.

This list does not include and does not supersede any requirements with respect to safety or protective equipment, uniforms, apparel, gear or apparatuses required for the performance of any duties described herein.) Computer, keyboard, software, telephone, calculator, facsimile, copier, mobile technology (e.g. smart boards, iPads, smart phones, etc.), vehicle, etc. Environment Duties are generally performed in an office environment. Participation in outdoor events and/or venues could cause possible exposure to dust, mold, and allergens;

noise; inclement weather; and electrical hazards.
Requirements/Knowledge/Skills/Abilities Bachelor's Degree in Leisure Studies or related field, preferred. Two (2) years of progressively…