Administrative Assistant

Administrative Assistant - Kellogg

Maul Foster & Alongi, Inc. (MFA) is looking for a full-time Administrative Assistant to support our Kellogg office. This is an entry-level opportunity with real responsibility and room to grow. This role goes beyond traditional administrative work. You will serve as the hub of the office, helping track projects, support field logistics, polish deliverables, and contribute to the culture that defines our Kellogg team.

Start your day checking in on project timelines, coordinating with project managers, and helping the team stay aligned on priorities. You'll keep documents organized, assist with formatting reports, and help prepare deliverables before they head out the door. You'll see projects move from draft to final and know you played a part in making them successful.

Throughout the week, you may help coordinate logistics for upcoming field work, prepare materials for site activities, or support equipment organization. Some days will be steady and office-focused. Others will involve stepping outside your desk to help the team get ready for what’s next.

You’ll also be part of what makes the Kellogg office run smoothly. That might mean helping coordinate a team lunch, supporting a small celebration, or simply being the steady presence who keeps things organized behind the scenes. In this role, you’ll gain insight into how environmental projects move from planning to the field and grow your understanding of the industry from the inside.

You don’t need years of experience to succeed, but you do need strong organizational skills, attention to detail, and a willingness to take ownership of your work. A strong foundation in Microsoft Office (Word, Excel, Outlook, PowerPoint) is essential. Experience with SharePoint or Adobe tools such as Photoshop or InDesign is a plus but not required.

You communicate clearly, follow through consistently, and are comfortable managing multiple priorities. You are also open to occasionally heading out of the office to support field logistics, including driving on rural or back roads when needed.

If you enjoy learning new systems, supporting a team and growing into greater responsibilities over time you will do well here. This position offers long-term growth potential into a Project Administrator role.

At MFA, we’re more than consultants, we’re community builders. Our multidisciplinary teams work in engineering, environmental services, planning, and communications to create lasting, positive change. We’re also employee‑owned, which means we invest in each other.

Our benefits include 100% company‑paid medical, dental, and vision premiums (with generous dependent coverage), competitive paid time off plus nine paid holidays, a company‑matched 401(k), and participation in our Employee Stock Ownership Plan. We also support your professional development with coaching and training opportunities. At MFA, you’ll find a workplace where people genuinely enjoy working together, and where your contributions matter.

Please submit both a résumé and a cover letter. We read every cover letter, and it helps us understand your interest in the role and the skills you’ll bring to our team.

• Initial Conversation with Recruiting/Onboarding Specialist
• Interview with Hiring Manager
• Interview with the Team

$55,000 to $73,000

Applications will be reviewed on a rolling basis.

Here at MFA, we celebrate diversity and actively encourage women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. MFA is a proud equal opportunity employer, and we are committed to being an inclusive environment for all employees. Employment decisions are based on job requirements, business needs, and individual qualifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military service, or any other status protected by laws and regulations.

Salary: $55,000 – $73,000 per year