Senior Administrative Assistant Job Kelowna area,BC Canada,Administrative/Clerical

Job Details

Description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines

Support Multiple Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements and expense reports

Calendar management - monitor and/or manage assigned partner(s) Outlook calendar. This includes responsibility for: coordinating internal and external meetings, responding to changing priorities; the coordination of meeting logistics, AV, catering and the preparation of supporting material

Work process management – review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: documents for review/signature)

Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data

Provide support with respect to the development of RFP responses, proposal development, and research requests

Format, edit and assist in the creation of client correspondence, presentations, proposals, regularly scheduled reports and spreadsheets

Assist in formatting and preparing position profiles, candidate summaries, shortlists, skills matrices and reference reports

Support preparation of search workplans and client update reports

Client Relationship Management (CRM) – enter, review and maintain opportunities, client account and contact information in CRM platform

Work collaboratively with other team members and leadership

Assist with team meetings and team event planning, as needed

Record minutes at various meetings and distribute or archive them accordingly

Uphold electronic and paper filing systems

Possess working knowledge of all systems used by the Administration team to assist with any inquiries and provide backup, as needed

Skills and Experience

5+ years of increasingly complex administrative responsibilities

Completion of related post-secondary education in administration is an asset

Advanced to Expert skill level with Microsoft Office Suite, specifically;
Word, PowerPoint & Excel.

Strong writing and formatting skills with the ability to produce polished client facing documents

Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility

Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact

Confidence in ability to work in a highly technical and ever-changing work environment

Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

Flexibility to work overtime when required

Previous experience working in a partnership or professional services firm is an asset

Experience with Proposals and the procurement process is considered an asset

Some travel may be required


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