Finance Clerk - Protective Services

Are you a detail-oriented and organized professional with experience in accounts payable and administrative support? Are you able to work effectively in a fast-paced environment while supporting financial processes and providing clerical assistance for day-to-day operations and emergency response activities? If so, we want you on our Financial Services Team!

The Finance Clerk – Protective Services provides support to the Finance and Protective Services departments by tracking administrative and operational related costs, processing accounts payable, and claims and cost recoveries from external sources.

Responsibilities
1. Provide finance and administrative support for Finance and Protective Services, in particular the Central Okanagan Emergency Management program.

Track, record, and reconcile expenditures and staff time in accordance with RDCO policies and applicable provincial or federal requirements.

Assist with the drafting and submission of Expense Authorization forms (EAFs) and Resource Requests (RR’s), including maintaining standardized templates and tracking submission status.

Assist with the collection, organization, and retention of financial documentation to support reimbursement, audit, or reporting requirements.

Support the timely processing of invoices, expense claims, and purchasing documentation.

Communicate with internal departments and external vendors to correct payment or documentation issues.

Provide financial administrative support to the departments, including compiling, tracking, summarizing and reporting information.

2. Coordinate the submission of emergency response and recovery claims to the Province, ensuring supporting financial documentation is accurate, complete, and compliant with provincial requirements.

3. Process accounts payable and provide vendor support.

Respond to internal and external customers relating to payables inquiries and information requests.

Process Purchase Order (PO) and non-Purchase Order (non-PO) invoices, including high-volume and high-maintenance vendors.

Work with Purchasing and third-party vendors to resolve issues, improve processing efficiencies, and minimize backlogs.

Reconcile vendor account statements, respond to vendor inquiries, and maintain accurate vendor records within the Vadim system.

Maintain up-to-date accounts payable master files and vendor lists.

Verify invoice coding using expenditure analysis and perform account reconciliations as required.

Verify that invoices and expense claims submitted for payment comply with RDCO Purchasing policy and applicable corporate policies.

4. Self‑assess Provincial Sales Tax on all extra‑provincial purchases.

5. Maintain familiarity with accounts payable month‑end processes and provide backup support by running and balancing month‑end reports and processing corresponding journal entries.

6. Support maintaining signing authority documentation.

7. Support the tracking of employee expenses as required for the yearly Statement of Financial Information.

8. Provide coverage for Cashier/Receptionist.

9. Maintain, review, and update procedures manuals and documentation to ensure they are accurate.

10. Other duties as assigned.

Qualifications
Training and Experience

Required:

Diploma in Business Administration

Two years related experience, including bookkeeping and accounting

Experience with Vadim and supporting emergency operations, disaster response, or recovery‑related financial processes is an asset

Valid BC Driver’s Licence

Knowledge, Skills and Abilities Required:

Strong organizational and time management skills with the ability to work effectively in a fast paced, high-pressure environment with changing priorities

Demonstrated effective written and verbal communication when working with internal departments and external agencies

Strong attention to detail, initiative, problem solving and customer services skills

Strong interpersonal skills and the ability to work independently and as part of a team

Strong proficiency in computerized accounting systems and Excel, Word and Outlook

Wage
$40.92 /Hour

Work Conditions

Physical Effort:
Occasional lifting and carrying of office supplies and electronic equipment

Physical Environment:
Office environment, Emergency Operations Centre

Mental Stress:
Meeting tight deadlines with accuracy under pressure in an Emergency Operations Centre, multiple priorities and frequent interruptions, exposure to occasional confrontational situations

Sensory Attention:
Assessment of public for potential problem situations

Additional Information
This is a full time, permanent CUPE 338 that works a schedule of Monday to Friday, 8:00 am to 4:00 pm with a one-hour unpaid lunch. Schedule flexibility is required for some evening or weekend work during Emergency Operations Centre (EOC) activations. This posting closes on the evening of Wednesday, June 17, 2026.

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