Clerk Health Records, BC Cancer

Position: Clerk 3 Health Records, BC Cancer
The salary range for this position is CAD $26.31/Hr. The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. Testing may be required. A criminal record check may be required.
Reporting to the Manager, Coordinator and/or designate, the Record Processing Clerk performs record processing functions related to patient records by assembling, retrieving and delivering records; filing, identifying, verifying, and correcting patient information utilizing the computerized Admission, Discharge Transfer and/or Electronic Health Record System and checking for discharges and/or previous admissions. The role also includes clerical duties related to the electronic records scanning process such as picking up charts from units, prepping for scanning, scanning, indexing within the computerized scanning application, and verifying accuracy.

The clerk applies index criteria, scans records utilizing electronic records scanning software, checks for image quality, and lifts and stores boxes in designated areas as required. Additional responsibilities include retrieving patient records, calculating statistics, performing reception duties, and preparing records for offsite storage. The employee also performs duties related to the release of patient information for continuity of care in accordance with established procedures.
Education  Grade 12, plus one year's recent related experience or an equivalent combination of education, training, and experience.
Skills & Abilities   Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.
Ability to keyboard at 40 wpm.
A competitive salary of CAD $26.31/Hr.
Growth opportunities:
We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
Inclusive culture:
We respect the diversity, dignity and interdependence of all persons and value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.
A comprehensive health benefits package including dental, vision, and life insurance as well as pension.
Your Day to Day   Retrieve patient records according to established policies and procedures, and maintain and update records utilizing computerized record location systems.
Perform record processing functions related to patient records by assembling, identifying, verifying and correcting patient information utilizing the computerized Admission, Discharge Transfer and/or Electronic Health Record System, checking for discharges and/or previous admissions, processing patient folders and documents, merging duplicate files, making up folders, photocopying, printing chart labels, and filing as required.
Respond to requests by locating patient charts and delivering records. Refer unusual requests to the Manager/Coordinator and/or designate.
Perform clerical duties, as applicable, related to the electronic records scanning process: picking up charts from units, prepping for scanning, scanning, indexing within the computerized scanning application and verifying accuracy.
Follow up with departments such as Registration regarding problems with documentation such as questionable encounters, duplicate registrations and merges. Take the appropriate steps to correct or resolve problems as required. Initiate edits and merge duplicate numbers as required.
Answer inquiries related to the release of patient information for urgent continuity of care by receiving requests and releasing information in accordance with established procedures. Refer problems or other inquiries as appropriate to Manager/Coordinator or designate.
Perform reception duties by answering telephone, transferring to appropriate personnel, taking messages, directing visitors, and providing routine information.
Prepare records for offsite storage. Request records from offsite storage using…