Administrative Assistant

Location:

West Kelowna, BC (On-site, 5 days per week)

Language:  Strong written and verbal communication skills in English are required

Duration:  June 15th – September 18th (Full-time contract, with possible extensions)

Hours:

7.5 hours/day (37.5 hours/week), Monday to Friday, 9 AM – 3 PM

About the Opportunity
Altis Recruitment is grateful to partner with an organization within the Broader Public Sector space to support the recruitment of an Administrative Assistant. This is a 3-month contract opportunity based out of the organization’s West Kelowna office, offering the chance to support a busy and collaborative healthcare-focused environment.

In this role, you will play a key role in ensuring records are accurate, up to date, and compliant, while also supporting day-to-day office operations.

This position also includes a broad range of administrative responsibilities that support the overall efficiency of the team and office environment.

This role is open to all qualified candidates; however, preference may be given to individuals who identify as First Nations, Inuit or Métis and/or have experience working with First Nations, Inuit or Métis communities. The final hiring decision will be based on merit.

What’s in it for You
This is an excellent opportunity to gain experience within a public sector environment, working alongside medical and administrative professionals. You will develop hands‑on experience with healthcare documentation systems, CRM tools, and operational coordination.

Your Responsibilities

You will maintain general office organization and manage supplies inventory

You will receive, sort, and distribute incoming mail and packages

You will maintain fleet schedules, track vehicle usage and availability

You will complete data entry, record keeping, and filing tasks to support team operations

You will prepare meeting minutes as required

You will collaborate with team members to identify and support process improvements

You will proactively support communication flow across teams and provide updates as needed

Skills and Qualifications

Strong background in customer service or administrative support

Proficiency in Microsoft Excel and Microsoft Outlook

Excellent written communication and problem-solving skills

Strong organizational skills with the ability to manage competing priorities independently

High attention to detail and accuracy in data entry and record keeping

Process improvement mindset with a proactive and solutions-oriented approach

Healthcare or public sector experience is considered an asset but not required (training will be provided)

Experience working alongside First Nations, Inuit, or Métis communities, businesses, or organizations is considered a strong asset

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2

SLGBTQIA+ communities.

If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

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