Executive Assistant

On-Target Earnings:  $80,000 - $90,000 CAD OTE

Location:

Kelowna, BC

About Martell Group
The  Martell Group  exists to build people, brands, and ventures that create meaningful impact. Across our four companies, we combine audience, operators, and execution to launch scalable products and empower ambitious leaders in Media, B2B SaaS, and AI.

Founded by serial entrepreneur and investor  Dan Martell  (investor in Udemy, Intercom, and Unbounce), we’re building a company that values  leadership ,  growth , and  simplicity , and we’re looking for people who live those values too.

Our goal is to attract world‑class talent and align people where their impact is greatest. When you apply to Martell Group, you’ll automatically be considered for all open roles across our companies, not just the one you applied for.

We are hiring an  Executive Assistant  to own  office operations  and act as the  Executive Assistant to the Portfolio Growth Leader . This is a fast‑paced, high‑trust role at the center of daily execution in our Kelowna office.

You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest‑impact work. This includes calendar and priority management, meeting preparation and follow‑up, task tracking, internal coordination, and hands‑on operational support across the portfolio.

What You’ll Do

Support daily operations by managing schedules, internal communications, and task coordination

Prepare meeting materials, agendas, notes, and track operational action items

Maintain organized systems in Google Suite, Notion, and project management tools

Assist in developing and improving operational processes and documentation

Coordinate with founders, partners, and internal teams for logistics or project support

Use AI tools and automation to streamline repetitive tasks and workflows

Help maintain on‑site operations, office organization, supplies, and general administrative functions

Handle confidential and sensitive information with discretion

What You Bring
Required

3+ years as an EA, Administrative, or Operations Coordinator role

Tech‑savvy with the ability to learn and leverage AI tools

Strong proficiency in Google Suite, Slack, Notion, and project management software

Excellent written and verbal communication skills

Exceptional attention to detail, organization, and follow‑through

Ability to manage multiple tasks and priorities in a fast‑paced environment

Strong operational mindset. You like efficiency, structure, and clear processes

Preferred

Operations or project coordination experience

Experience in process creation, documentation, or workflow optimization

Previous experience in a fast‑moving, high‑growth environment

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