More jobs:
Property Management Administrator
Job Description & How to Apply Below
Stober Group is a privately owned and operated real estate development and property management company based in Kelowna, BC. With a legacy of building and managing high-quality residential and commercial properties throughout the Okanagan, we are committed to thoughtful development, strong community partnerships, and long-term stewardship of our portfolio.
Role Overview The Property Management Administrator provides essential administrative, financial, and documentation support across both commercial and residential portfolios. This role ensures accuracy, consistency, and compliance in tenant records, AR processes, vendor documentation, and property management systems. The Administrator acts as a key operational backbone for the Property Management team, enabling Property Managers to focus on tenant relationships, approvals, and higher-level decision-making.
Key Responsibilities Manage rent and service charge AR follow-up and collection support
Issue tenant invoices through MRI and track payment status
Support CAM reconciliations and tenant chargeback processing as directed
Assist with service work invoicing and internal billing workflows
Maintain accurate tenant master files and contact records
Update tenant directories and commercial listings
Collect and track tenant insurance certificates and annual renewals
Ensure all tenant documentation is filed correctly in Teams and MRI systems
Maintain vendor compliance records including insurance and WCB documentation
Support master vendor contract tracking and renewals
Assist with contractor documentation for both operations and TI-related work when directed
System & Database Support Maintain accuracy in MRI, Angus, and internal tracking systems
Support lease file organization, licensing documentation, and agreement tracking
Assist with residential documentation scanning and filing as required
Operational Support (Administrative Only) Support property managers with administrative follow-up for tenant communications
Assist with coordination of tenant events, notices, and mailouts as directed
Provide administrative assistance for move-in/move-out documentation and scheduling
Provide reception coverage during receptionist absences and develop proficiency in all required reception systems and software
Core Competencies Accounting or financial experience
Technology (IT) proficiency
High level of accuracy
retirement savings plans (DPSP, RRSP, TFSA)
full comprehensive extended health and dental benefits
free on-site parking
free gym membership for yourself and spouse
employee social committee and team building activities
#J-18808-Ljbffr
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
×