Health and Social Development Program Assistant

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.
Every course you create, every student you support and every connection you build, it all matters.
Be a part of a vibrant campus community, where the work you do every day truly makes a difference.
Desired

Start Date:

August 24, 2026
Position End Date:  October 30, 2026
Salary Range:  $52,343 - $59,732 annually
Bargaining Unit:  Support
Appointment Type:  Non-Regular Full-Time

Schedule:

August 8am-4pm Monday
- Friday, Sept
- Oct 8:30am - 4:30pm Monday
- Friday
Posting Closing Date:  August 14, 2026
Your Opportunity   Under the general supervision of the Executive Assistant, Health and Social Development, provides clerical services and administrative coordination, development, and maintenance for student practicum placements. Provides administrative and program support to vocational instructors and students support in the Health and Social Development portfolio office.
Functions and Duties    PRACTICUMSUPPORT:
In consultation with the Program Chair, coordinates and sets up student practicum placements using HSPNet and other systems.
Enter all practicum requests and information into HSPNet to facilitate earlier placements
Liaison with facility managers and coordinators regarding possible units used for practicum placements.
Establish and maintain ongoing relationships with each clinical site throughout the Okanagan, Shuswap, and Thompson regions.
Coordinate and schedule practicum experiences in a variety of settings.
Coordinate regular communication with practicum sites to ensure streamlined planning for student practica.
Coordinates communication with clinical instructors and department Chairs regarding placement status.
Coordinates communication with other OC departments and other institutions doing practicum placements to ensure equitable placements of students in high demand areas and facilities.
Coordinate and maintain current contact information for all sites.
Tracks, maintain, re-new or create new Affiliation Agreements between Okanagan College and practicum facilities.
PROGRAMANDFINANCESUPPORT:
Provides administrative support services for the Health and Social Development office by:
Providing reception services and responding to inquiries pertaining to Health and Social Development programs, screening calls and re-directing inquiries to the appropriate person or persons
Pick up-drop off and sort mail
Maintaining files, records and manuals, internal and external directories
Relaying messages to students
Providing support to the Program Advisory Committees by coordinating and attending meetings and preparing and distributing minutes
Coordination and support for programs in the accreditation process
Attend Chair meetings to record and distribute minutes as required
Preparing supply orders
Processes vocational instructor expense claims and Professional Development applications; reviewing for completeness and compliance with the collective agreement, and administers the first round of approval; coordinates final committee approval for PD funding; processes subsequent expense reimbursement and tracks total department PD funding on behalf of Finance.
Prepares, codes, and ensures accuracy of payment forms for invoices, expense claims, Visa statements, purchase orders, web requisitions, work requests, payment vouchers and service contracts
Budget support as necessary
Maintain/update program information on the college website
Assist with student orientation, recruitment strategies and activities
Assists with the planning, coordination, implementation and tracking of all marketing strategies, promotional material, and activities of all program areas in the portfolio
Promotes the programs and services of the portfolio through the implementation of marketing plans, personal contact, media, and other types of marketing activities
Coordinates the distribution and tracking of Science & Technology laptops
Provides instructional support services by:
Assist with formatting exams, course outlines, class hand-outs, correspondence, timetables, photocopying, faxing, typing and scanning materials as required;
Coordinates with support staff at other campuses
Assists with the administration and coordination of Vocational evaluations
Type student reference letters, maintain files, process reference requests from employers;
Order student name tags, photo , and graduation pins;
Assists with the coordination and set up of instructor interviews

Education and Experience   Completion of Grade 12 or equivalent plus two years of related post-secondary training (e.g. Office Administration) is required. Minimum two year of related experience is required.

Skills and Abilities

Data entry, data base maintenance experience, and experience using HSPNet system
Excellent written and verbal communication skills, superior customer service skills and attention to detail
Excellent research skills with the ability to synthesize data/information and develop/deliver findings and recommendations
Excellent…