Office coordinator

Job in Kelowna, BC, Canada

Listing for: Vantage West Realty

Full Time position
Listed on 2026-08-09

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration

Salary/Wage Range or Industry Benchmark: 21 - 24 CAD Hourly CAD 21.00 24.00 HOUR

We?re a high-performing, tech-savvy, culture-driven team looking for an Office Coordinator to serve as the face and operational anchor of our brokerage. In this role, you will elevate first impressions for every person who enters our doors while keeping daily office workflows running seamlessly. You?ll provide vital support to our real estate agents and administrative team. At our core, we live by our FREEDOM Values Model:
Focus. Results. Excellence. Empowerment. Discipline. Ownership. Mastery. If these values align with how you work, you?ll fit right in.
What You?ll Do:
Warmly greet clients, agents, and guests; prepare boardrooms; offer refreshments; answer phones; and maintain a clean, organized and well-stocked office.
Route incoming leads in our CRM, track keys/Sentri Lock lockboxes, and step in as needed for local deliveries and errands.
Assist with listing and marketing tasks such as creating MLS Pre-Actives, designing feature sheets and Market Plan Reviews, scheduling media/photography, tracking showing feedback, and marketing posts.
Prepare meeting spaces and audio/visual setups for weekly team meetings as well as scheduled client meetings; assist with planning and executing office and client events.
Provide ongoing, flexible administrative assistance to real estate agents and admin team members as daily operational needs arise.

What You Bring:

Exceptional attention to detail, organization, communication, and follow-through.
Experience in administration, front desk, or customer service.
Proficiency in Google Workspace, and comfort learning brokerage tech platforms (Follow Up Boss, Canva, MLS Matrix, Touchbase).
Valid Driver?s License for occasional local errands and deliveries.
A collaborative approach with the ability to adapt and prioritize in a fast-paced environment.
Why You?ll Love Working Here:
Competitive compensation + extended health/dental benefits (after probation).
Professional development and clear opportunities for career growth in a rapidly growing company.
Vibrant, supportive, and culture-driven team environment.
Structured Monday?

Friday 9 AM - 5 PM schedule.
Pay: $21.00-$24.00 per hour
Benefits:
Dental care
Extended health care
Vision care

Work Location:

In person

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