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Operations officer - administration

Job in Kelowna, BC, Canada
Listing for: Tranq Sleep Institute Inc.
Full Time position
Listed on 2026-08-10
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Clerical, Data Entry, Administrative Management
Job Description & How to Apply Below
  • Durée de l'emploi:
    Permanent
  • Langue de travail:
    Anglais
  • Heures de travail: 30 hours per week
  • Education:
  • Expérience:
  • Education
  • College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
  • Medical office management/administration
  • Health information/medical records administration/administrator
  • Business administration, management and operations, other
  • Human resources management/personnel administration, general
  • Work setting
  • Physician's office
  • Medical clinic
  • Tasks
  • Implement new administrative procedures
  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Resolve conflict situations
  • Monitor and evaluate
  • Administrative and office activities
  • May perform a variety of office management and clerical duties
  • Schedule and confirm appointments
  • Perform receptionist duties
  • Office management
  • Manage routine office functions including reception, telephone and booking appointments
  • Maintain registration systems, records and files
  • Maintain accurate records
  • Maintain filing system
  • Answer written and oral inquiries
  • Perform general office duties
  • Provide customer service
  • Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records
  • Coordinate the flow of information
  • Computer and technology knowledge
  • Electronic mail
  • Spreadsheet
  • MS Excel
  • MS Office
  • MS Outlook
  • MS Windows
  • MS Word
  • Electronic medical records
  • MEDITECH
  • Area of work experience
  • Reports and records
  • Correspondence
  • Transportation/travel information
  • Public transportation is available
  • Work conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Tight deadlines
  • Attention to detail
  • Personal suitability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Integrity
  • Team player
  • Experience
  • 1 year to less than 2 years
  • Employment terms options
  • Overtime required
  • Health benefits
  • Dental plan
  • Health care plan
  • Other benefits
  • Other benefits
  • Support for youths
  • Provides awareness training to employees to create a welcoming work environment for youth
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