Board & Governance Coordinator

Location: West Kelowna

Posted On 08/09/2026

Job Information
Nonprofit Charitable Organizations

City Kelowna Central

State/Province British Columbia

V1Y

Job Description
Help Strengthen the Governance Behind a Stronger Community. Potentia Human Resources is proud to be leading the search for an experienced, highly organized and thoughtful Board & Governance Coordinator for the Central Okanagan Foundation (COF).

For nearly 50 years, the Central Okanagan Foundation has connected people who care with causes that matter, strengthening communities throughout the Central Okanagan through philanthropy, grant making, scholarships, and community leadership. Reporting to the Chief Executive Officer, you'll play an important role in supporting the Board of Directors, Committees, and senior leadership team, bringing structure and follow-through to the governance process.

You'll ensure meetings are well prepared, decisions are documented, important deadlines are tracked, and governance records are accurate and up to date.

COF is focused on finding the right person for this role and is open to flexibility in how the position is structured. The role may range from full-time to part-time, with a minimum commitment of approximately 20 hours per week. We welcome conversations with candidates about an arrangement that best supports both the individual and the needs of the organization.

Responsibilities will include:

Coordinate Board, Committee, AGM, retreat, and other governance activities.

Prepare agendas, meeting materials, schedules, minutes, and action records.

Attend Board and Committee meetings and ensure decisions and follow-up items are accurately documented.

Maintain the Board portal and official governance records, including bylaws, policies, terms of reference, and resolutions.

Track governance deadlines, approvals, reviews, and required filings.

Support Board and Committee recruitment, onboarding, orientation, evaluation, and succession activities.

Coordinate governance policy, bylaw, and terms of reference reviews.

Research governance practices and prepare briefing notes, reports, and recommendations.

Coordinate governance and organizational projects assigned by the CEO.

Support communication between the Board, CEO, senior leadership team, staff, and external advisors.

Requirements
What You Will Bring:

Diploma or degree in business administration, office administration, governance, or a related field, or an equivalent combination of education and experience.

4+ years of relevant governance, administration, executive support, or similar experience.

Direct experience supporting a Board, Committee, and/or senior leadership team.

Experience preparing agendas, meeting packages, minutes, and governance records.

Strong writing, editing, proofreading, and organizational skills.

A practical understanding of governance practices, policies, bylaws, and records management.

Excellent judgment, discretion, and professionalism when handling confidential information.

Strong Microsoft 365 and technology skills, with the ability to learn new systems quickly.

The ability to work independently, manage competing priorities, anticipate needs, and follow through.

Assets include:

Non-profit, charity, community foundation, or member-based organization experience.

Experience with bylaws, policies, or terms of reference.

Experience with Board recruitment, onboarding, retreats, evaluations, or succession planning.

You're Someone Who:

Is exceptionally organized and takes pride in getting the details right.

Naturally anticipates what needs to happen next.

Is confident and professional when working with senior leaders and volunteers.

Communicates with clarity, tact, and discretion.

Brings calm and structure to competing priorities.

Is proactive, dependable, and highly accountable.

En…