Finance & HR Coordinator

Staff
- Union Job Category BCGEU Okanagan Support Staff Job Profile BCGEU OK Salaried
- Support Services Assistant II Job Title Finance & HR Coordinator Department UBCO | Administrative Support | Dean's Office | Irving K. Barber Faculty of Science Compensation Range $4,695.00 - $5,385.00 CAD Monthly Posting End Date August 30, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

This position provides financial and human resources support to leadership and faculty members within the Irving K. Barber Faculty of Science. The role is responsible for the timely and accurate processing of a variety of finance and HR transactions in Workday, as well as providing guidance and subject matter expertise on related policies, procedures, and systems. This position primarily supports the timely processing of research grant transactions and also provides finance and HR support for other Worktags, as requested.

The position maintains Dean's office records and contributes to the effective and efficient operation of Faculty administrative processes. Acting as a first point of contact for researchers and faculty administrative staff, this role is expected to deliver a high level of customer service and problem-solving support.

This position reports to the Manager, Administration and Operations and works closely with the Faculty's Finance Manager, Research Finance Analysts, and Human Resources. This position interacts regularly with faculty, students, and staff.

• Processes in Workday financial transactions, including cash deposits, accounting adjustments, purchase requisitions, receipt of goods and services, and student expense reimbursements, ensuring compliance with University policies and procedures.
• Reconciles UBC Visa credit card transactions for the Dean's office and Principal Investigators (PIs) by preparing expense reports in Workday.
• Reviews invoices and supporting documents, ensuring taxes are handled correctly and documentation appropriately supports transactions.
• Reviews funding availability on research grants and communicates with the PI when insufficient funds exist in the grant account.
• Requests new financial worktags and changes to existing, as requested.
• Tracks transactions returned and resolves errors.
• Liaises with the ISC and Finance to investigate and resolve procurement and payment issues and discrepancies.
• Prepares internal invoices and records internal services (ISD) on a timely basis.
• Prepares external invoices, as requested.
• Generates financial reports out of Workday upon request.
• Responds to inquiries by researchers and Faculty administrative staff on current UBC Finance policies and practices.
• Collaborates with Department Managers and the Manager, Administration and Operations to resolve transactional issues.
• Collaborates with the Research Finance Analysts to help resolve transaction issues and errors on grant accounts in a timely manner.

• Supports the processing of research hires in Workday.
• Collects, uploads, and securely files all required confidential documentation for hires, including personnel data and work authorizations/visa documentation.
• Verifies funding availability before processing a hire, communicating with PI as necessary.
• Collaborates with PIs and department administration to support onboarding and employment changes.
• Requests new supervisory organization and changes to existing in Workday, as required.
• Generates end-date reports on a regular basis for PIs and processes terminations or extensions of job/position as requested.
• Processes Workday adjustments such as costing allocations, and ensures transactions are reviewed and approved in a timely manner.
• Works closely with Research Finance…