Events Manager

Salary Range: $60,000.00 To $85,000.00 Annually

The BPL Legacy Association established and owns the KF Aerospace Centre for Excellence.It was established in 2022 to perpetuate the legacy of KF Aerospace and its founder, Barry Lapointe. Designed to celebrate aviation history, promote aviation excellence, and advance participation in aerospace by way of education, advocacy, and other community-based activities, it operates on a not-for-profit basis. The KF Centre for Excellence is an impressive one-of-a-kind aviation exhibit that showcases the aerospace industry in the Okanagan Valley as well as hosting events and conferences with a connection to the aviation community.

The BPL LA also owns the new Okanagan College AME campus that is now under development and will likely develop other similar initiatives in the future.

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Reporting to the Executive Director, the Events Manager (EM) plays a key role in driving the successful use, promotion, and operation of the Centre’s event and rental spaces. This hands-on position is responsible for venue rental sales, client bookings, event logistics, and on-site coordination, ensuring that event spaces are managed effectively, professionally, and in alignment with the Centre’s purpose and mission.

As the primary contact for venue rental clients, the EM oversees the full booking and event management process, from inquiry and planning through to execution and follow-up. The role ensures that all venue rental information, documentation, schedules, and operational details are accurately maintained and clearly communicated to the CFE team.

The EM also leads the planning and delivery of CFE’s internal events, new career education programs (e.g., school field trips, Aviation Sampler) and initiatives (e.g., aviation industry engagement and career awareness), with guidance and support of the Executive Director

• Manage and perform all aspects of the venue space rental booking process from inquiry to post event follow up
• Serve as the primary contact for venue rental inquiries and clients/guests
• Conduct site tours and respond to booking inquiries in a timely and professional manner
• Prepare venue rental proposals including rental budgets, floor plans and negotiate and finalize contracts with direction from the Executive Director
• Manage ongoing communications with venue rental client/guests regarding event plan development including space requirements, event timings, CFE equipment rental requirements and third-party venue rental ancillary service needs
• Manage event booking system and all related event information
• Manage the venue rental client selection process
• Coordinate staff and volunteers for on-site event staffing, in collaboration with the Guest Services Lead and Finance and Administration Manager
• Manage day-of event staff and volunteers; scheduling, training, role assignments, performance management and ongoing support – as needed
• Develop, update and implement venue management policies and procedures
• Collaborate with the Marketing and Communications Coordinator to ensure that the CFE event venue is effectively promoted when required
• Conduct competitive rental venue market analysis annually and make event space rental pricing recommendations to Executive Director
• Provide timely, accurate tracking and reporting of venue rental operations costs

• Serve as the main point of contact for all venue rental client/guests and third-party venue rental ancillary service providers (e.g., event planners, caterers, AV suppliers)
• Manage and maintain strong relationships with existing client/guest s and third-party venue rental ancillary service providers
• Ensure clear understanding of client/guest expectations and communication of CFE venue rental policies and procedures
• Prepare venue rental contracts, operations plans and Rental Booking Orders;
  Communicate upcoming venue rental activities with internal and external stakeholders
• Develop and manage budgets for internal CFE events and work with the accounting team to manage, track, monitor, and report on event revenues and…