Administrative Secretary

Location:

Huntington Middle School Position Details

8.0 hours/day, 7:00am - 3:30pm; 223 days/year

PSE 1 Salary Schedule

• This position is not eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations.
• Paid time off and other benefits are offered in accordance with the Collective Bargaining Agreement with the Public School Employees of Kelso Chapter #1 found HERE.
• School employees | Washington State Health Care Authority

• Work closely with all school principals in the daily administration and operation of the school
• Cordially greet students, parents, staff and patron in person and on the telephone, ascertain wants and furnish information and assistance
• Work closely with guest teachers;
  Serve as liaison between guest teachers, teachers, and administrators
• Handle confidential matters appropriate and ethically
• Be self-motivated toward assigned duties and work well under pressure
• Manage the day-to-day activities of the main office
• Type all correspondence, reports and forms as needed
• Knowledgeable of and follow District, State and Federal policies and guidelines as pertains to their position/facility
• General duties as secretary/receptionist
• Keep accurate records of substitutes and building personnel absences; handle building payroll records and submit to payroll office in a timely manner
• Maintain accurate student records including student information, addresses, phone numbers, emergency contacts and families in the student information system
• Handle requests from parents, teachers, and students
• Process the mail and maintain filing system
• Prepare Principal's parent newsletter
• Prepare requisitions and purchase orders for both general and ASB purchasing
• Facilitate low-level (ex. dress code, disruptive behavior) student discipline including writing referrals and making phone calls.
• Submit transportation requests for sporting and special events.
• Assist with ordering office and staff supplies
• Update building handbooks
• Update and maintain staff Google calendar
• Collaborate with principal(s) to submit, maintain, and run reports for building and ASB budgets
• Be punctual and have regular/consistent attendance
• Uphold board policies and follow administrative procedures
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities

• All other duties as assigned

• Demonstrated successful secretarial and/or office management experience preferred
• Must possess respect, awareness and appreciation of diversity among individuals and the ability to set and/or support appropriate expectations for individuals
• Must possess positive and effective human relations skills including ability to project a friendly and caring attitude towards all patrons of the school district both by proper verbal and written business communication
• Demonstrated ability to successfully relate to students of all ages
• Must possess ability to handle confidential matters appropriately and ethically
• Demonstrated ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and/or action plans
• Must possess ability to be accurate, detail oriented, organized, dependable, tactful, and be responsible including delegating of office tasks, and coordinating workflow of other individuals
• Demonstrated ability to use proper grammar, spelling and punctuation in written and oral communication, plus be proficient in mathematics, and read technical information
• Demonstrated ability to perform general office procedures using standardized methods, basic bookkeeping in compliance with recognized accounting principles, and record keeping duties - including efficiently maintaining accurate records, and files
• Demonstrated ability to efficiently operate all other commonly used office equipment - including ability to type 50 wpm and operate a 10 key calculator with accuracy
• Demonstrated ability to utilize relevant computer programs including Microsoft Word, Excel, PowerPoint, relational database systems, publishing, Skyward, and Absence Management systems
• D…