Administrative Secretary - Elementary

Location:

Lexington Elementary School

Location:

Lexington Elementary School Position Details:

8.0 hours/day, 8:00am - 4:30pm; 212 days/year

PSE 1 Salary Schedule

This position is eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations. Information about benefits offered can be found HERE
. Paid time off and other benefits are offered in accordance with the Collective Bargaining Agreement with the Public School Employees of Kelso Chapter #1 found HERE
.

School employees | Washington State Health Care Authority

• Work closely with the building administration and staff in the daily administration and operation of the facility
• Work professionally and ethically as a team member and completing tasks assigned by facility administration
• Cordially greet staff, students, and the public in person and on the telephone, ascertain wants and furnish information and assistance with dignity and respect
• Handle confidential matters appropriately and ethically
• Be punctual and have regular/consistent attendance
• Knowledgeable of and follow District, State and Federal policies and guidelines as pertains to their position/facility
• Be self-motivated toward assigned duties and work well under pressure including submitting required reports and meet required deadlines
• Create letters, memorandums, forms and newsletters using graphics and knowledge of appropriate software
• Be willing to participate in in-service offerings and workshops
• Prepare requisitions and purchase orders and assist with ordering office and staff supplies
• Keep accurate records related to the specific job
• Assist in upholding and enforcing school rules, administrative regulations, and board policies
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities

• Keep accurate records on substitutes and building personnel absences; process building payroll records in a timely manner and communicate with the payroll office
• Establish and monitor annual budget for building/department under the directions of the immediate supervisor including generating required reports
• Receipt and deposit all building/department monies, keep an accurate accounting, and maintain accurate records including reporting any discrepancies to immediate supervisor
• Coordinate cross-training of building/department staff including self, for the purpose of insuring all tasks are completed in a timely manner and workflow is organized
• Maintain accurate student records including student information, addresses, phone numbers, emergency contacts and families in the student information system
• Keep accurate student enrollment/attendance/withdrawal records and generate required reports (i.e. student count report)
• Meet with parents and students to complete required forms for entrance
• Contact previous schools to obtain records upon entrance, and provide records when students continue to another school
• Work with administration and staff to create and complete a successful Master Schedule process, maintain Course Master File, run appropriate reports as required
• Distribute grading timelines to teachers including providing tech support with Educator Access when problems arise
• File report cards and distribution per timelines

• Demonstrated successful administrative secretarial and/or office management experience preferred
• Ability to uphold board policies and follow administrative procedures
• Must possess respect, awareness and appreciation of diversity among individuals and the ability to set and/or support appropriate expectations for individuals
• Must possess positive and effective human relations skills including ability to project a friendly and caring attitude towards all patrons of the school district both by proper verbal and written business communication
• Must possess ability to prioritize and apply effective professional judgment
• Demonstrated ability to successfully relate to students of all ages
• Must possess ability to handle confidential matters appropriately and ethically
• Demonstrated ability to work effectively as a team member and…